Position: Personal Assistant (PA) to the Director
Location: Gurugram, Haryana
Department: Executive Office
Reporting To: Director
Employment Type: Full-Time
About the Role
We are seeking a highly professional, mature, and dependable Personal Assistant (PA) to the Director who can efficiently manage executive-level coordination while maintaining the highest standards of confidentiality, professionalism, and responsiveness. The ideal candidate should be capable of handling a dynamic work environment and supporting the Director in both routine and urgent business matters.
Key Responsibilities
- Manage the Director's daily calendar, appointments, meetings, and travel schedules.
- Act as the primary point of contact between the Director and internal/external stakeholders.
- Draft professional emails, business correspondence, presentations, reports, and meeting minutes.
- Coordinate with various departments to ensure timely follow-up and execution of assigned tasks.
- Maintain confidential records, documents, and business information with complete discretion.
- Organize domestic travel, accommodation, and meeting logistics.
- Track pending assignments and proactively follow up with concerned teams.
- Prepare MIS reports, presentations, and executive summaries as required.
- Handle multiple priorities efficiently while ensuring accuracy and attention to detail.
- Extend executive support beyond regular office hours whenever business requirements demand.
Candidate Profile
Experience
- Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or Secretary to senior leadership.
Education
- Graduate in any discipline.
- MBA or Executive Secretarial qualifications will be an added advantage.
Essential Skills
- Excellent verbal and written communication skills in English and Hindi.
- Strong interpersonal, coordination, and stakeholder management skills.
- Excellent drafting and documentation skills.
- High level of professionalism and business etiquette.
- Strong organizational, multitasking, and time management abilities.
- Ability to maintain strict confidentiality.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong follow-up, problem-solving, and decision-making skills.
- Ability to work independently with minimal supervision.
Preferred Candidate Profile
- Resident of Gurugram or nearby locations, for ease of commute and availability.
- Well-groomed with a professional personality and strong executive presence.
- Flexible to support the Director beyond regular working hours whenever business urgencies require.
Desired Competencies
- Integrity & Confidentiality
- Ownership & Accountability
- Executive Presence
- Excellent Coordination Skills
- Time Management
- Attention to Detail
- Professional Etiquette
- Adaptability & Flexibility
Work Location
Plot No. 116 , Sector 37, Pace City I , Gurugram
What We Are Looking For
A proactive professional who can anticipate the Director's requirements, prioritize tasks effectively, maintain complete confidentiality, and serve as a trusted executive support partner while ensuring seamless day-to-day operations.
Job Type: Full-time
Pay: ₹50,000.00 - ₹60,000.00 per month
Education:
Experience:
- Personal assistant: 5 years (Required)
Language:
Location:
- Gurugram, Haryana (Required)
Work Location: In person
