Job Title: Project Coordinator Intern
Industry: Events / Audio-Visual (AV) Solutions
Department: Operations / Project Management
Location: Delhi (On-site + Warehouse + Event Locations)
Reports To: Project Manager / Project Head
Internship Duration: 3 Months
About Us & Role Overview:
Shivam Video is an AV solutions company specializing in creative LED setups, immersive visual experiences and content production for large-scale corporate and live events. With over three decades of industry presence, we deliver visually compelling experiences for brands and event agencies across India.
We are looking for a proactive and detail-oriented Project Coordinator Intern to support our project execution and operations team. This role is ideal for someone who wants hands-on exposure to live event execution, client coordination and backend project management in the AV industry.
Responsibilities:
1.Project Coordination & Execution:
Assist in tracking ongoing, upcoming and completed projects using internal tools.
Support in monitoring project timelines and reporting delays or issues.
Help in ensuring smooth execution of projects as per timelines and checklists.
Assist in maintaining project documentation (challans, inventory records, basic reports).
2.Client & Team Coordination:
Support in coordinating with clients for updates and basic communication.
Assist in aligning internal teams (technical, warehouse, operations) for smooth execution.
Be present on-site during events to support coordination between teams.
3.On-Ground Event Support:
Assist in supervision of installation and dismantling of LED setups.
Support in ensuring setup aligns with client requirements and event layouts.
Help in handling last-minute changes and coordination during live events.
Ensure safety protocols and basic compliance are followed on-site.
4.Inventory & Operations Support:
Assist in tracking inventory movement before and after events.
Support in checking equipment during loading/unloading and return to warehouse.
Help in reporting any damages or missing items post-event.
5.Reporting & Documentation:
Maintain daily reports of project status and updates.
Assist in preparing basic performance and project reports.
Support in maintaining records of project execution and learnings.
Qualifications:
- Currently pursuing or recently completed a Bachelor’s or Master's degree in Management, Operations or a related field.
- Strong interest in event management, operations and project coordination.
- Good communication and coordination skills.
- Basic understanding of Excel and reporting tools.
- Willingness to work on-site at events and in warehouse environments.
- Ability to multitask and work in a fast-paced environment.
Key Skills:
- Coordination & communication
- Basic project management understanding
- Problem-solving attitude
- Attention to detail
- Adaptability in dynamic environments
What You Will Learn:
- End-to-end project execution in live events
- Client handling and on-ground coordination
- Inventory and operations management
- Real-time problem-solving during events
- Working with cross-functional teams (technical, warehouse, operations)
Pay: ₹8,000.00 - ₹12,000.00 per month
Work Location: In person
