The Documentation Team Lead is responsible for managing, organizing, controlling, and maintaining company documents and records. This role ensures that all documentation is properly filed, version-controlled, approved, distributed, and archived in accordance with company policies. The position also supports administrative operations by coordinating document workflows, maintaining records, and ensuring compliance with internal procedures.
Key Responsibilities
- Manage the complete document lifecycle, including creation requests, review, approval, issuance, revision, and archival.
- Maintain document registers, trackers, and filing systems (physical and electronic).
- Ensure all company documents are properly categorized, indexed, and easily retrievable.
- Control document versions and maintain revision history.
- Distribute approved documents to relevant departments and maintain distribution records.
- Monitor document validity and coordinate periodic reviews and updates with document owners.
- Archive obsolete documents according to company retention policies.
- Ensure compliance with document control procedures and organizational standards.
- Maintain confidentiality of sensitive company records.
- Coordinate with various departments to collect, organize, and process documentation.
- Support internal and external audits by preparing and providing required documentation.
- Maintain records of approvals, acknowledgements, and document change requests.
- Prepare routine administrative reports related to document status and compliance.
- Assist with general administrative tasks, including record keeping, correspondence management, meeting documentation, and office filing.
- Ensure documentation is complete, accurate, and available when required.
Qualifications
- Bachelor's degree or diploma in Business Administration, Office Administration,
- Management, or a related field.
- 3–5 years of experience in document control, records management, or administrative support.
- Experience using document management systems (DMS), SharePoint, or similar document repositories is preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
Skills
- Document Control
- Records Management
- Administrative Coordination
- Filing and Archiving
- Document Management Systems (DMS)
- Version Control
- Strong Organizational Skills
Pay: ₹12,000.00 per month
Application Question(s):
- Are you currently based in Kochi or willing to relocate for this full-time, work-from-office role? (Yes/No)
- Do you have experience maintaining document records, version control, or filing systems? (Yes/No)
- Are you proficient in Microsoft Office, particularly Word and Excel? (Yes/No)
- Are you comfortable with a monthly salary of ₹12,000? (Yes/No)
Experience:
- Documentation Team Lead: 3 years (Required)
Location:
- Kochi, Kerala (Kochi) (Required)
Work Location: In person
