Job Description – Front Desk & Administration Executive
Position: Front Desk & Administration Executive
Department: Administration / HR & Admin
Location: Ahmedabad
Experience: 1–3 years preferred
Industry: Logistics / Freight Forwarding preferred
Job Summary:
We are looking for a professional and well-organized Front Desk & Administration Executive to manage the reception area, handle visitors and calls, and support day-to-day administrative activities. The candidate should have good communication skills, a pleasant personality, and the ability to coordinate with employees, clients, and visitors.
Key Responsibilities:
- Manage the reception/front desk and ensure a professional first impression for visitors.
- Greet and assist clients, guests, candidates, and other visitors.
- Handle incoming and outgoing calls and direct them to the appropriate department/person.
- Manage visitor entries and maintain visitor records.
- Receive, sort, and distribute courier, letters, and other documents.
- Coordinate with courier and delivery service providers.
- Maintain reception area and ensure it remains neat and organized.
- Assist with meeting room arrangements and visitor coordination.
- Manage basic office stationery and administrative requirements.
- Coordinate with housekeeping, security, maintenance, and other office support staff.
- Support HR & Admin with documentation, employee requirements, and other routine activities.
- Maintain basic administrative records and files.
- Assist in organizing office meetings, events, and employee activities when required.
- Coordinate office requirements with vendors and service providers.
- Perform other administrative duties assigned by the HR/Admin Manager.
Required Skills:
- Excellent verbal and written communication skills.
- Pleasant, confident, and professional personality.
- Good telephone etiquette and interpersonal skills.
- Basic knowledge of MS Office, Excel, and email communication.
- Good coordination and organizational skills.
- Ability to handle multiple tasks efficiently.
- Presentable and customer-service oriented.
- Prior experience in a corporate office, logistics, freight forwarding, or similar industry will be an advantage.
Qualification:
Graduate in any discipline preferred.
Preferred Candidate:
Someone who is well-presented, proactive, polite, responsible, and comfortable interacting with employees, clients, candidates, and visitors on a daily basis.
Pay: ₹9,203.88 - ₹12,000.00 per month
Benefits:
- Cell phone reimbursement
- Provident Fund
Work Location: In person
