Position: Admin Executive
Experience: 1–2 Years
Location: Coimbatore (Work from Office)
Employment Type: FTE
Budget: ₹2.16 LPA – ₹2.5 LPA
We are looking for a responsible and organized Admin Executive to manage day-to-day office administration, including store and inventory management, travel desk coordination, facility management, vendor coordination, and local administrative support. The ideal candidate should be proactive, detail-oriented, and capable of ensuring smooth office operations.
Store & Inventory Management
- Manage office supplies, stationery, pantry items, and other administrative inventory.
- Maintain stock records and monitor inventory levels.
- Ensure timely replenishment of required materials.
- Conduct periodic stock verification and maintain proper documentation.
Travel Desk Management
- Coordinate employee travel arrangements, including transportation and accommodation.
- Handle travel bookings, changes, cancellations, and related queries.
- Coordinate with travel agencies and service providers.
- Maintain travel records and supporting documentation.
Facility & Office Management
- Ensure the smooth day-to-day functioning of office facilities.
- Coordinate housekeeping, security, maintenance, pantry, and other facility services.
- Monitor office infrastructure and coordinate repairs or maintenance when required.
- Support arrangements for meetings, events, and other office activities.
Vendor Coordination
- Coordinate with vendors and service providers for administrative and facility requirements.
- Obtain quotations and follow up on the timely delivery of products and services.
- Maintain vendor details, invoices, and related documentation.
- Visit vendors or other locations locally for official requirements, when required.
General Administration
- Handle day-to-day administrative activities and employee requests.
- Maintain administrative records, trackers, and reports.
- Coordinate with internal teams and external stakeholders.
- Handle local administrative tasks such as purchases, document collection, vendor visits, and other office-related requirements.
- Travel locally for official work whenever required.
- Identify opportunities to improve administrative processes and office operations.
Required Skills & Experience
- Bachelor's degree in any relevant discipline.
- 1–2 years of experience in Administration, Office Operations, Facility Management, or a similar role.
- Good organizational and time-management skills.
- Strong communication and coordination abilities.
- Basic knowledge of inventory and vendor management.
- Proficiency in MS Office, especially Excel and Word.
- Ability to manage multiple tasks and work independently.
- Valid driving license and practical experience in driving a two-wheeler.
- Willingness to travel locally for office-related requirements.
Preferred Qualifications
- Experience in travel desk or facility management.
- Experience in vendor coordination and inventory management.
- Familiarity with administrative documentation and invoice handling.
- Experience using ERP or inventory management systems is an added advantage.
- Experience in driving a four-wheeler will be an added advantage.
What We Offer
- Exposure to end-to-end office and administrative operations.
- Opportunity to work across inventory, travel, facility, vendor management, and office operations.
- A collaborative and growth-focused work environment.
- Learning and career development opportunities.
Pay: ₹216,000.00 - ₹250,000.00 per year
Work Location: In person
