Job Title
Executive & Sr. Executive - Sales Billing
Functional Area:
F & A
Position Reports to:
Manager
Job Description/ Role:
Job Role
The Sales Billing Executive will be responsible for accurate and timely preparation of GST-compliant invoices, e-invoicing documentation, and coordination with dispatch and customers to ensure error-free billing operations. The role requires strong knowledge of taxation, ERP systems, and reconciliation processes.
Job Description
1. Invoice Generation
· Prepare and issue GST-compliant tax invoices based on Proforma Invoices, Purchase Orders (POs), and Delivery Challans.
· Ensure invoices are generated accurately and within defined timelines.
2. Documentation & Compliance
· Prepare and generate E-Invoices as per statutory requirements.
· Prepare supporting documents including Packing Lists, E-Way Bills, and Gate Passes.
· Ensure all dispatch documentation is complete and compliant with GST regulations.
3. Order Verification & Dispatch Coordination
· Cross-check physical dispatch quantities against system-generated orders.
· Coordinate with the dispatch/warehouse team to ensure zero quantity discrepancies.
· Maintain proper reconciliation between system records and actual dispatch.
4. Tax & Commercial Accuracy
· Ensure correct application of GST rates, discounts, freight charges, and other commercial terms as per SKU and customer contract.
· Maintain accuracy in HSN codes and tax classifications.
5. Customer Coordination
· Resolve billing disputes and clarify pricing discrepancies with customers.
· Coordinate internally for approval and issuance of Credit Notes / Debit Notes when required.
· Maintain professional communication to ensure smooth order-to-cash flow.
6. ERP & Data Management
· Maintain clean and accurate data entry in ERP systems (e.g., SAP, Tally).
· Ensure proper documentation and record keeping for audit purposes.
· Prepare periodic billing MIS reports as required.
Desired Competencies
Technical Skills & Competencies:
· Proficiency in MS Excel (VLOOKUP, Pivot Tables – mandatory).
· Hands-on experience with ERP systems (SAP / Tally preferred).
· Strong understanding of GST invoicing, E-Way Bill, and E-Invoice procedures.
Behavioral Competencies:
· High level of accuracy and attention to detail.
· Good coordination and communication skills.
· Ability to handle pressure during month-end closing.
· Strong reconciliation and analytical ability.
Edcation & Experience
Educational Qualification:
· Any Graduate
Industry Experience:
· Minimum 5-15 years of experience in Sales billing
Pay: ₹700,000.00 - ₹1,000,000.00 per year
Benefits:
- Leave encashment
- Paid sick time
- Provident Fund
Work Location: In person
