Company Name - Conex Terminal Pvt Ltd
Job Title: Admin Manager
Department: Administration
Location: Dronagiri, Nhava Sheva, Navi Mumbai
Job Purpose:
The Admin & Procurement Manager will independently manage the organization's administrative and procurement activities, including vendor management, agreements, purchasing, facility requirements, safety coordination, and other allied administrative functions.
Key Responsibilities:
- Manage day-to-day administrative activities and ensure smooth office operations.
- Handle procurement of office supplies, equipment, services, consumables, and other business requirements.
- Identify, evaluate, negotiate, and manage vendors and service providers.
- Obtain quotations, negotiate commercial terms, and ensure cost-effective procurement.
- Prepare, review, renew, and maintain vendor/service agreements and contracts.
- Maintain proper procurement records, purchase orders, invoices, and supporting documentation.
- Coordinate with Finance for vendor payments and invoice processing.
- Manage office facilities, housekeeping, pantry, security, maintenance, utilities, and other support services.
- Coordinate safety-related requirements and ensure implementation of applicable administrative safety measures.
- Monitor vendor performance and ensure timely delivery of goods and services.
- Maintain an updated database of vendors, contracts, AMC agreements, and procurement records.
- Support management in cost optimization and process improvement initiatives.
- Coordinate with internal departments for their administrative and procurement requirements.
- Prepare periodic MIS and reports related to administration and procurement.
Candidate Profile:
- Graduate in any discipline; qualification in Supply Chain, Procurement, or Administration will be an advantage.
- 5–10 years of relevant experience in administration, procurement, facility management, or operations.
- Strong negotiation, vendor-management, and coordination skills.
- Good knowledge of MS Excel and documentation.
- Strong commercial understanding and attention to detail.
- Ability to independently manage administrative and procurement activities.
Benefits:
- Health insurance
- Life insurance
- Provident Fund
Work Location: In person
