Job brief EA to MD & CEO Mr. Sunil Kumar Manocha
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing mandates & maintaining the record, bulk emailing, managing the email accounts of MD, drafting business emails, finding and tracking tenders and bringing the relevant tenders to the attention of concerned department & MD, coordinating between various departments/functions of the organisation, responding to calls on boardline number, scheduling meetings for the MD, file management, tracking attendance register, fixing appointments from senior managements of various financial organisations & clients for the MD, maintaining contact database, preparation of referral/associate agreements, assisting the MD in various activities with respect to business organisation, managing MD’s business guests, organize events, DSA empanelment with various financial organisation & negotiating commission rates, doing work follow up with the staff and associates on behalf of the MD.
To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
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Act as the point of contact among executives, employees, clients and other external partners
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Manage information flow in a timely and accurate manner
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Manage executives’ calendars and set up meetings
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Make travel and accommodation arrangements
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Track daily expenses and prepare weekly, monthly or quarterly reports
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Oversee the performance of other clerical staff
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Act as an office manager by keeping up with office supply inventory
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Format information for internal and external communication – memos, emails, presentations, reports
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Screen and direct phone calls and distribute correspondence
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Organize and maintain the office filing system
Requirements and skills
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Work experience as an Executive Assistant, Personal Assistant or similar role
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Excellent MS Office knowledge
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Outstanding organizational and time management skills
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Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
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Excellent verbal and written communications skills
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Discretion and confidentiality
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High School degree
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PA diploma or certification is a plus
