Role description
Job Summary:We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our leadership team. This role requires exceptional multitasking skills, discretion, and professionalism in managing calendars, travel arrangements, and other administrative responsibilities. The ideal candidate will be a detail-oriented problem solver who can anticipate needs and ensure smooth day-to-day operations for our executives. Key Responsibilities: Calendar & Scheduling Management: Manage complex calendars, scheduling meetings, appointments, and events across multiple time zones.Prioritize and coordinate executive commitments, ensuring minimal scheduling conflicts.Handle last-minute changes and rescheduling with efficiency and professionalism.Travel Coordination:Arrange domestic and international travel, including flights, hotels, ground transportation, and visas.Prepare detailed travel itineraries and ensure executives have necessary travel documents.Troubleshoot any travel disruptions and provide real-time support.Administrative Support:Serve as a primary point of contact for executives, managing communications and correspondence.Prepare agendas, take meeting minutes, and follow up on action items.Handle expense reports, reimbursements, and budget tracking.Coordinate logistics for executive meetings, events, and offsite gatherings.Office & Project Management:Maintain confidentiality and handle sensitive information with discretion.Liaise with internal departments and external stakeholders on behalf of executives.Ensure office supplies, technology, and resources are readily available.Qualifications & Skills:Experience: 8+ years of executive administrative support experience.Education: Bachelor s degree preferred but not required.Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)Soft Skills: Time management, and problem-solving skills.Communication Skills: Excellent oral and written communication skills, with the ability to interact effectively with executives, employees, and external partners.Attention to Detail: Ability to manage multiple priorities with a high level of accuracy.Confidentiality: Demonstrated ability to handle confidential information with discretion. Release Comments: Education: Bachelor s degree preferred but not required.Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)Soft Skills: Time management, and problem-solving skills.Communication Skills: Excellent oral and written communication skills, with the ability to interact effectively with executives, employees, and external partners.Attention to Detail: Ability to manage multiple priorities with a high level of accuracy.Confidentiality: Demonstrated ability to handle confidential information with discretion.
Skills
corporate services,expense reporting,ms office,powerpoint,calendar management,budget tracking,travel coordination,
About UST
UST is a global digital transformation solutions provider. For more than 20 years, UST has worked side by side with the world’s best companies to make a real impact through transformation. Powered by technology, inspired by people and led by purpose, UST partners with their clients from design to operation. With deep domain expertise and a future-proof philosophy, UST embeds innovation and agility into their clients’ organizations. With over 30,000 employees in 30 countries, UST builds for boundless impact—touching billions of lives in the process.
