Job Description: Admin Executive
Location: Sector 67, Mohali
Experience: 6–1 Year
Employment Type: Full-time
Working Days: 5 Days
Freshers can also apply!
About the Role
We are looking for an organized and responsible Admin Executive who can manage day-to-day administrative work and coordinate with the accounts/management team for international client payments and related documentation.
The ideal candidate should be comfortable working with international clients, maintaining payment records, following up on pending payments, and handling regular office administration.
Key Responsibilities
- Manage daily office administration and maintain records.
- Prepare and maintain client invoices, payment records, and related documents.
- Coordinate with the accounts team regarding international client payments.
- Track incoming payments from international clients and update payment status.
- Follow up with clients regarding pending or overdue payments when required.
- Maintain proper records of invoices, receipts, payment confirmations, and transaction details.
- Coordinate with banks/payment gateways and the accounts team for payment-related issues.
- Check payment details and ensure records are accurate.
- Assist in basic reconciliation of client payments with invoices.
- Handle emails and communication related to administrative and payment matters.
- Prepare basic reports and updates for management.
- Support HR/Admin/Accounts teams whenever required.
Requirements
- Bachelor's degree in B.Com, BBA, Business Administration, Finance, or a related field.
- 6–1 year of experience in administration, accounts coordination, or a similar role.
- Basic understanding of invoicing, payments, and financial records.
- Good knowledge of MS Excel/Google Sheets.
- Good written and verbal communication skills.
- Comfortable communicating with international clients through email.
- Good attention to detail and ability to maintain confidential records.
- Ability to follow up professionally and ensure pending tasks are completed.
- Should be responsible, organized, and comfortable handling multiple tasks.
Preferred Skills
- Experience dealing with international payments/clients.
- Basic knowledge of foreign currency transactions and payment gateways.
- Experience with accounting software or CRM will be an advantage.
- Good email drafting and follow-up skills.
What We Offer
- Good working environment
- Learning and growth opportunities
- Incentives based on performance
- 5-day working
- Opportunity to work with international clients and processes
Interested candidates can share their CV at:
[email protected] or contact us at +91 9872468610
Pay: Up to ₹12,563.62 per month
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
