Executive Assistant to Managing Director
Location: Jaipur, Rajasthan
Company: Indian Wedding Planners (IWP)
Department: Management / Founder's Office
Reporting To: Managing Director
Experience: 1–4 Years
Employment Type: Full-Time
About the Role
Indian Wedding Planners (IWP) is looking for a smart, organized, and proactive Executive Assistant to support the Managing Director in day-to-day business operations. The ideal candidate will be responsible for calendar management, communication, coordination, documentation, follow-ups, and administrative support while maintaining confidentiality and professionalism.
This role is ideal for someone who is detail-oriented, highly disciplined, tech-savvy, and capable of managing multiple priorities in a fast-paced wedding and events environment.
Key Responsibilities
Calendar & Schedule Management
- Manage the Managing Director's calendar, meetings, appointments, calls, and reminders.
- Schedule and coordinate meetings with clients, vendors, hotels, and internal teams.
- Ensure timely follow-ups before and after meetings.
Communication & Coordination
- Draft and respond to emails, WhatsApp messages, reminders, and official correspondence on behalf of the Managing Director.
- Coordinate effectively with clients, vendors, hotel partners, and internal departments.
- Maintain professional communication standards at all times.
Task & Follow-up Management
- Track approvals, payments, proposals, vendor updates, and client requirements.
- Maintain daily, weekly, and monthly task trackers.
- Ensure deadlines and commitments are met without delays.
Documentation & Reporting
- Prepare meeting notes, reports, presentations, checklists, and business documents.
- Maintain organized records of client, vendor, and company-related documentation.
- Assist in preparing operational, sales, and follow-up reports.
Travel & Administrative Support
- Coordinate travel bookings, hotel reservations, tickets, and itineraries.
- Support the Managing Director with administrative and personal coordination tasks when required.
Business Support
- Assist in lead management, client follow-ups, and appointment scheduling.
- Coordinate with sales and planning teams for project updates.
- Support in preparing client presentations, pitch decks, and proposal documents.
Required Skills
- Excellent verbal and written communication skills.
- Strong command of Google Workspace (Google Sheets, Docs, Gmail, Google Calendar).
- Good communication skills in English and Hindi.
- Strong organizational and follow-up abilities.
- High attention to detail and ability to maintain confidentiality.
- Proactive, solution-oriented, and professional approach.
- Ability to multitask and perform effectively under pressure.
Eligibility Criteria
- Graduate in any discipline.
- 1–4 years of experience as an Executive Assistant, Personal Assistant, Admin Executive, Client Coordinator, or similar role.
- Experience in hospitality, events, luxury services, or founder's office support will be an added advantage.
What We're Looking For
- Highly disciplined and punctual professional.
- Strong sense of ownership and accountability.
- Ability to work in a dynamic and fast-paced environment.
- Professional attitude with excellent coordination skills.
- Comfortable handling confidential information and priority tasks.
If you are organized, dependable, and enjoy working closely with leadership in a fast-paced environment, we'd love to hear from you.
Pay: ₹20,000.00 - ₹50,000.00 per month
Work Location: In person
