Job Description (JD)
Executive Secretary to Chairman / Managing Director
Position Summary
We are looking for a highly organized, proactive, and trustworthy Executive Secretary to provide executive and administrative support to the Chairman/Managing Director across the Group of Companies. The role requires excellent coordination, communication, presentation skills, confidentiality, and willingness to travel across India and internationally whenever required.
Qualifications
* MBA (Preferred) / BBA / B.Com / M.Com.
* 3–7 years’ experience as an Executive Secretary / Executive Assistant.
* Excellent English & Hindi communication skills.
* Strong planning, coordination, and organizational abilities.
* Professional, trustworthy, confidential, and detail-oriented.
Key Responsibilities
* Manage the Chairman/MD’s calendar, meetings, appointments, and schedules.
* Prepare presentations, reports, MOM, and business documents.
* Handle emails, correspondence, and executive communication.
* Coordinate with group companies, departments, clients, consultants, and government authorities.
* Organize board meetings, management meetings, conferences, and events.
* Maintain contracts, records, and confidential documents.
* Track follow-ups, deadlines, and action items.
* Plan flights, hotels, transport, visas, and travel itineraries.
* Travel with the Chairman/MD across India and overseas as required.
* Support meetings, site visits, and official events during travel.
* Assist the Chairman/MD in day-to-day business operations and strategic initiatives.
Required Skills
* Excellent communication and interpersonal skills.
* Strong presentation and documentation skills.
* Planning, coordination, and multitasking abilities.
* Problem-solving and decision-support skills.
* High attention to detail and accuracy.
* Professional etiquette and confidentiality.
* Ability to work under pressure and meet deadlines.
* Flexible working hours and willingness to travel frequently.
Computer Skills
* Advanced MS Office (Excel, Word, PowerPoint, Outlook).
* Google Workspace (Docs, Sheets, Slides, Drive, Calendar).
* Advanced Excel (Pivot Tables, Charts, Lookup Functions).
* Presentation and report preparation.
* Email, calendar, and document management.
* PDF editing and internet research.
* Microsoft Teams, Zoom, and Google Meet.
* Fast English and Hindi typing.
Preferred
* Experience supporting a Chairman, CEO, or Managing Director.
* Knowledge of ERP/CRM systems.
* Valid Driving Licence (Preferred).
* Willingness to travel extensively across India and internationally.
Pay: ₹45,000.00 - ₹50,000.00 per month
Work Location: In person
