Position: Executive Assistant to CEO
Experience: 6+ Years
Work Mode: Work from Office
Shift: Night Shift – 7:00 PM to 4:00 AM
Location: Marol Naka(Mumbai)
About the Role
We are looking for an experienced Executive Assistant to the CEO who can independently manage the CEO’s day-to-day schedule, communication, meetings, and administrative requirements. The ideal candidate should be highly organized, proactive, discreet, and comfortable coordinating with senior stakeholders.
Key Responsibilities
- Manage the CEO’s calendar, appointments, meetings, and daily schedule.
- Handle and coordinate the CEO’s calls, emails, and correspondence.
- Schedule meetings and ensure timely follow-ups with internal and external stakeholders.
- Prepare Minutes of Meeting (MOM) and maintain action-item trackers.
- Follow up with stakeholders on pending action items and deadlines.
- Prepare meeting agendas, presentations, reports, and other documents as required.
- Coordinate with different departments on behalf of the CEO.
- Maintain confidential information and sensitive business documents.
- Organize travel, meetings, appointments, and other executive requirements.
- Act as the primary coordination point between the CEO and internal/external stakeholders.
- Support the CEO with day-to-day administrative and organizational activities.
Requirements
- 6+ years of experience as an Executive Assistant, Executive Secretary, Personal Assistant, or similar role.
- Prior experience supporting a CEO, MD, Founder, Director, or senior executive is preferred.
- Excellent verbal and written communication skills.
- Strong calendar and meeting management skills.
- Good experience in preparing MOMs, reports, presentations, and follow-ups.
- Strong organizational and multitasking abilities.
- High level of confidentiality, professionalism, and discretion.
- Proficiency in MS Office, Excel, PowerPoint, Outlook/Google Calendar, and similar tools.
- Should be comfortable working independently and taking ownership of tasks.
Pay: ₹253,793.45 - ₹800,000.00 per year
Ability to commute/relocate:
- Marol Naka, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Secretarial work: 6 years (Required)
- Calendar management: 5 years (Required)
- Personal assistant: 6 years (Required)
Shift availability:
Work Location: In person
