Job Summary
We are looking for an experienced Purchase Manager to manage end-to-end procurement for our winery and hotel operations. The role will be responsible for sourcing quality materials and services at competitive prices, developing reliable vendors, negotiating commercial terms, ensuring timely deliveries, and maintaining optimum inventory levels.
The position requires strong coordination with Winery Production, Stores, F&B, Kitchen, Housekeeping, Engineering, Finance, and Administration to ensure uninterrupted operations.
Key Responsibilities. Winery Procurement
- Manage procurement of winery raw materials, packaging materials, and production consumables.
- Coordinate requirements for grapes/raw materials, bottles, corks/capsules, labels, cartons, cases, shrink film, chemicals, cleaning materials, and other winery consumables.
- Develop and maintain reliable suppliers for packaging and production requirements.
- Negotiate pricing, payment terms, quality standards, minimum order quantities, and delivery schedules.
- Monitor market prices and identify opportunities for cost reduction.
- Coordinate with Production and Stores to ensure materials are available as per production plans.
- Maintain alternate suppliers for critical materials to minimize supply-chain risk.
- Ensure purchased materials meet approved specifications and quality requirements.
2. Hotel Procurement
- Manage procurement for Food & Beverage, Kitchen, Housekeeping, Engineering, Front Office, Administration, and Guest Services.
- Source food ingredients, beverages, housekeeping supplies, guest amenities, linen, uniforms, crockery, cutlery, glassware, stationery, and other hotel requirements.
- Coordinate with the Executive Chef/F&B team for daily, weekly, and monthly requirements.
- Source fresh produce and perishable items while ensuring quality, price competitiveness, and timely delivery.
- Develop and maintain approved vendor lists for hotel requirements.
- Negotiate annual/contract rates with key suppliers.
3. Vendor Management
- Identify, evaluate, and onboard new suppliers.
- Maintain strong relationships with existing vendors.
- Regularly review supplier performance for quality, price, service, and delivery.
- Conduct vendor comparisons and negotiate the best commercial terms.
- Develop local and alternate vendors wherever commercially and operationally beneficial.
- Resolve supplier disputes and issues relating to quality, quantity, pricing, and delivery.
4. Purchase & Inventory Control
- Review purchase requisitions and verify requirements before placing orders.
- Obtain quotations and prepare comparative statements.
- Generate and monitor Purchase Orders as per company approval procedures.
- Follow up on pending orders and ensure timely delivery.
- Coordinate with Stores for proper receipt and inspection of materials.
- Monitor stock levels and prevent both stock-outs and excessive inventory.
- Coordinate with Finance regarding invoices, GRNs, purchase orders, and supplier payments.
- Maintain proper procurement documentation and records.
5. Cost Control & Savings
- Identify opportunities for cost reduction without compromising quality.
- Conduct regular price benchmarking and market surveys.
- Negotiate bulk purchases and annual rate contracts where appropriate.
- Analyze purchase trends and supplier pricing.
- Monitor purchase budgets and ensure procurement is within approved limits.
- Report monthly purchase savings, price variations, and major procurement issues to management.
6. Compliance & Coordination
- Ensure procurement follows company policies, approval limits, and internal controls.
- Maintain appropriate documentation for audits and management reviews.
- Coordinate closely with Finance, Stores, Production, F&B, Kitchen, Housekeeping, Engineering, and Management.
- Ensure procurement decisions support operational efficiency and guest experience.
- Maintain confidentiality of supplier pricing and commercial information.
Qualifications & Experience
- Bachelor’s degree in Supply Chain Management, Commerce, Business Administration, Hospitality Management, or a related field.
- Minimum 5–8 years of experience in purchase/procurement, preferably in a winery, hotel, resort, hospitality, food & beverage, FMCG, or manufacturing environment.
- Experience handling both CAPEX and OPEX procurement will be an advantage.
- Experience with ERP/PMS/purchase-management systems is preferred.
Key Skills
- Excellent vendor negotiation and relationship-management skills.
- Strong knowledge of hospitality and/or winery procurement.
- Good understanding of food, beverage, packaging, engineering, and general procurement.
- Strong knowledge of inventory and stores processes.
- Good commercial and costing skills.
- Strong knowledge of MS Excel and ERP systems.
- Excellent communication and coordination skills.
- Analytical and problem-solving ability.
- Strong follow-up and time-management skills.
- Ability to work under pressure and manage multiple requirements simultaneously.
Pay: Up to ₹56,762.66 per month
Work Location: In person
