We’re looking for a highly skilled, detail-oriented Administrator to join our dynamic team; in this role, you’ll play a key part in ensuring the compliance and accuracy of procurement activities, supporting order and invoice processes end-to-end, and maintaining effective communication with both internal and external stakeholders. You’ll thrive if you enjoy working in a fast-paced environment, take pride in getting the details right, and naturally look for ways to improve processes, with the core purpose of the role being to ensure robust procurement compliance by verifying documentation, resolving discrepancies, supporting invoice processing and order closure, and enabling smooth stakeholder communication through strong process management and reporting.
This is a remote role , would be suited to a recent graduate looking to take their first step into finance.
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Ensure robust compliance across procurement activities, verifying documents against purchase orders and resolving discrepancies
- Review, approve, and process invoices accurately; close orders once issues are corrected
- Manage assigned processes under the Team Lead, meeting agreed SLAs and taking ownership of deliverables
- Liaise proactively with internal and external stakeholders to resolve issues and keep workflows on track
- Support internal/external audits and process transitions as required
- Collate, maintain, and share reports and updates with internal stakeholders
- Identify opportunities for continuous improvement and support implementation of improved processes (including order closure support)
- Provide general operational support in information processing, reporting, and internal improvement initiatives
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Fluency in English and excellent interpersonal skills.
- Bachelor’s degree in Finance, Accounting, or a related field.
- Understanding of accounting and finance principles.
- Experience or interest in managing relationships with suppliers/vendors (welcomed and encouraged).
- Highly proficient in MS Office, especially MS Excel.
- Knowledge of printed media/materials, point-of-sale materials, signage, etc. (not mandatory, but helpful).
adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment. We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.
As a next-generation brand activation agency, adm Indicia's purpose is to simplify our clients’ below-the-line marketing, build sustainable ROI and engage their customers across the path to purchase. Everything we do is optimised through leading strategic capability and actioned through executional excellence.
We transform marketing compromise into a powerful co-promise, creating and activating meaningful brand experiences that drive ROI. Brands have had to juggle multiple agencies, struggle to see value in ever-increasing customer data, and deliver disconnected digital and physical experiences – just some of the compromise frustrating marketing for too long. With joined-up strategy, execution and seamless activation, our combined expertise means we can help brands deliver impact through every stage of the customer journey.
Founded in 1992, we have a global footprint with 46 offices in 33 countries, allowing us to deliver local activation of global strategies for brands across the world. Recognized with a platinum rating by EcoVadis for sustainability, we are experts at identifying the most impactful and sustainable solutions for over 800 brands around the globe.
