Job Description – Executive Assistant (EA)
About Utkarsh Global Foundation
Utkarsh Global Foundation (formerly known as Utkarsh Star Mitra Mandal) is a nationwide non-profit organization committed to societal welfare. In collaboration with government bodies, we work across environmental protection, animal welfare, women’s education and empowerment, social justice, and disaster preparedness to create a positive and sustainable impact.
Role Overview
We are looking for a proactive and organized Executive Assistant (EA) to support the CEO in day-to-day executive operations. The role involves high-level coordination, follow-ups, calendar management, and communication handling. The selected candidate will undergo initial training under the Chief of Staff during the first month, while simultaneously supporting the CEO. Post-training, the EA will report directly to the CEO.
Key Responsibilities
- Manage the CEO’s calendar, meetings, schedules, and appointments efficiently.
- Ensure timely follow-ups on tasks, commitments, and action points.
- Coordinate with internal teams, external stakeholders, and government offices.
- Draft, review, and manage professional emails and official correspondence.
- Maintain confidentiality of sensitive information and executive communications.
- Assist in organizing meetings, travel plans, and official events.
- Travel pan-India with the CEO as required for meetings and field visits.
- Handle documentation, records, and administrative coordination.
- Support smooth execution of executive priorities and daily operations.
Requirements & Skills
- 3–5 years of experience as an Executive Assistant or in a similar coordination role.
- Strong organizational, follow-up, and coordination skills.
- Excellent email etiquette and professional communication skills.
- Ability to multitask, prioritize work, and work under pressure.
- Willingness to travel pan-India when required.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Candidates local to Mulund, Mumbai preferred.
Job Types: Full-time, Permanent
Pay: Up to ₹40,000.00 per month
Application Question(s):
- What is your current CTC?
- What is your ECTC?
- What is your Notice Period?
- What is your Location?
- Availability for an Interview
Willingness to travel:
Work Location: In person
