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Please apply if you're open for the budget: 3 LPA
Front Desk Executive & Student Coordinator
Location : Aerodynamiks Academy
Department : Administration & Student Operations
Job Summary:
We are looking for a responsible, organized, and proactive Front Desk Executive & Student Coordinator to manage daily front office operations, student coordination activities, administrative support, vendor management, and office maintenance activities. The candidate will play a key role in ensuring smooth day-to-day operations of the academy while maintaining professional communication with students, trainers, vendors, and internal departments.
Key Responsibilities Front Office & Administration:
- Manage daily front desk and office operations efficiently.
- Supervise housekeeping staff and office boys and assign daily tasks.
- Ensure cleanliness and maintenance of office premises including classrooms, cabins, pantry, conference rooms, and common areas.
- Maintain inward/outward courier records and coordinate deliveries.
- Handle access card management for staff and visitors.
- Coordinate office maintenance requirements with vendors and service providers.
Vendor & Facility Management:
- Coordinate with multiple vendors for office supplies, maintenance, printing, internet, IT support, uniforms, and stationery.
- Monitor and maintain office inventory including pantry items, stationery, housekeeping materials, and office utilities.
- Ensure timely ordering and replenishment of supplies.
- Maintain records of stationery issuance and stock usage.
Student Coordination:
- Coordinate with students during admissions and onboarding processes.
- Ensure proper collection and verification of registration forms and required documents.
- Maintain student inquiry forms, admission records, and databases.
- Act as the primary point of contact for students regarding schedules, attendance, exams, and academic updates.
Classroom & Academic Coordination:
- Coordinate with trainers regarding class schedules and batch planning.
- Ensure classrooms are arranged and operational before sessions.
- Support smooth execution of daily classes and academic activities.
- Distribute study materials, notices, and reports to students.
Documentation & Compliance:
- Maintain student records and documentation as per ISO and audit requirements.
- Update CRM and attendance records regularly.
- Assist during audits and compliance processes.
Event & Operational Support:
- Assist in organizing Graduation Day, seminars, festive celebrations, and academy events.
- Coordinate event setup, guest management, decorations, and operational arrangements.
- Support additional administrative and operational activities whenever required.
Required Skills & Qualifications:
- Bachelor’s degree in Administration, Management, or related field preferred.
- 1–3 years of experience in administration, front office, student coordination, or operations.
- Good communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Knowledge of MS Office, Google Sheets, and CRM systems.
- Ability to coordinate with multiple departments and vendors.
- Professional attitude and problem-solving skills.
Preferred Qualities:
- Ability to work in a fast-paced environment.
- Strong follow-up and coordination skills.
- Presentable and professional personality.
- Basic accounting and record management knowledge.
- Event coordination experience will be an added advantage.
Salary & Benefits:
- Salary: As per industry standards and experience
- Professional work environment
- Growth opportunities in the aviation training industry
- Exposure to academic and operational management
Pay: ₹20,000.00 - ₹22,000.00 per month
Work Location: In person
