Personal Secretary: Roles & Responsibilities* Core Responsibilities:* *1. Calendar & Time Management* - Schedule and manage appointments, meetings, and events - Send reminders and block time for priorities - Coordinate travel itineraries, flights, hotels, visas - Handle cancellations, rescheduling, and conflicts *2. Communication Management* - Screen and manage calls, emails, and messages - Draft emails, letters, and official correspondence - Act as the first point of contact and gatekeeper - Take notes and prepare minutes of meetings *3. Administrative Support* - Organize files, documents, and records, both digital and physical - Prepare reports, presentations, and briefings - Handle expense reports, bills, and basic bookkeeping - Manage office supplies and personal errands *4. Liaison & Coordination* - Coordinate between the boss and staff, clients, or family - Follow up on delegated tasks and deadlines - Arrange meetings with internal and external stakeholders - Handle confidential information with discretion *5. Personal Tasks* - Manage household staff or vendor coordination - Plan personal events: birthdays, anniversaries, doctor visits - Handle personal shopping, gifts, or reservations - Remind about important dates and commitments *Key Skills Needed:* - Discretion and trustworthiness with confidential info - Proactive problem solving and anticipation - Strong organization and multitasking - Clear communication and professional etiquette - Tech savvy: Email, MS Office/Google Workspace, scheduling tools
Work Location: In person
