Job Title: Accounts Payable Specialist
Department: Finance / Accounting
Reports To: Accounting Manager / Controller
Job Type: Full-time
Position Summary
We are seeking a precise and reliable Accounts Payable Specialist to manage our vendor payments, invoice processing, and financial disbursement workflow. In this role, you will maintain strong vendor relationships, conduct 3-way matching, ensure proper GL coding, and optimize cash outflows while enforcing internal financial controls.
Key Responsibilities
Invoice Processing & 3-Way Matching
- Receive, review, and enter vendor invoices, bills, and check requests with high accuracy.
- Perform 3-way matching by verifying invoices against Purchase Orders (POs) and receiving documents.
- Route invoices to appropriate department managers for review and sign-off.
- Assign accurate general ledger (GL) account codes and cost centres to all transactions.
Disbursements & Cash Flow Management
- Schedule, prepare, and execute payment runs via ACH, wire transfers, check, or corporate credit card.
- Take advantage of early payment discounts when applicable while optimizing payment timing.
- Maintain vendor payment schedules and manage payment hold requests when disputes arise.
Vendor Management & Communication
- Maintain accurate, up-to-date vendor profiles, including W-9 forms, bank payment details, and tax IDs.
- Act as the primary point of contact for vendor inquiries regarding payment status and invoice discrepancies.
- Reconcile monthly vendor statements against internal accounting records to resolve missing bills.
Expense Reporting & Compliance
- Review and audit employee expense reports for policy compliance and proper receipts.
- Assist in year-end 1099/1096 tax form preparation and distribution.
- Support month-end closing processes, including month-end AP accruals and reconciliation of AP sub-ledger to the general ledger.
Required Skills & Qualifications
- Education: Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
- Experience: 2–4 years of experience in accounts payable, general bookkeeping, or accounting.
- Software Proficiency:
- Proficiency in accounting ERP platforms (SAP & Tally)
- Good working knowledge of Microsoft Excel (data filtering, formulas, reconciliation sheets).
- Core Competencies:
- High level of attention to detail and accuracy to prevent duplicate payments or fraud.
- Strong organizational and time-management skills to consistently meet payment deadlines.
- Professional communication skills for effective vendor coordination and internal communication.
Pay: ₹20,000.00 - ₹40,000.00 per month
Benefits:
Work Location: In person
