The HR Admin Executive will play a critical role in the efficient day-to-day operation of the HR department. This position requires someone who is proactive, organized, and has a passion for working in a fast-paced environment. The role will involve managing HR documentation, supporting recruitment processes and assisting with employee onboarding.
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Recruitment Support:
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Assist in posting job openings on various job boards and social media platforms.
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Screen resumes, schedule interviews, and coordinate with hiring managers.
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Maintain a database of potential candidates for future openings.
Onboarding & Offboarding:-
Coordinate the onboarding process for new hires, including documentation, orientation sessions, and necessary HR inductions.
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Prepare and manage employment contracts and other related documents.
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Oversee the exit process for departing employees, including conducting exit interviews and managing all related paperwork.
Employee Engagement & Welfare:-
Assist in organizing employee engagement activities, training sessions, and team-building events.
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Monitor and address employee well-being and work-life balance issues.
General HR Administrative Support:-
Assist the HR team with day-to-day administrative tasks and HR projects.
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Handle HR-related correspondence, such as communication to employees about important updates and reminders.
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Maintain HR files, templates, and documentation
Office Management:-
Manage day-to-day office operations, including overseeing office supplies and equipment inventory.
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Ensure the office is clean, organized, and conducive to a productive work environment.
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Liaise with vendors and service providers for office maintenance and supply replenishment.
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Handle incoming and outgoing mail and packages, and distribute accordingly.
Communication & Support:-
Serve as the first point of contact for visitors, phone calls, and general inquiries.
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Assist in coordinating internal communication and announcements.
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Provide administrative support to senior management or department heads as needed.
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Bachelor’s degree in Human Resources, Business Administration, or a related field.
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6 Months to 1 years of experience in HR administration or related field, ideally within a digital marketing or creative industry.
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Strong knowledge of HR processes, including recruitment, onboarding, and employee benefits.
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Excellent communication, organizational, and interpersonal skills.
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Ability to maintain confidentiality and handle sensitive information with discretion.
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Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HRMS tools.
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A proactive approach, detail-oriented, and a team player.
