Job Summary
The Administrative Associate – Level III provides advanced administrative and operational support to a team, department, or organizational leader. This role is responsible for coordinating documentation, managing data, supporting reporting activities, and ensuring smooth day-to-day administrative operations with limited supervision. The position requires strong organizational, communication, and data handling skills, along with the ability to manage multiple priorities efficiently.
Key Responsibilities
Administrative & Operational Support
- Provide administrative support including research, report preparation, and handling information requests
- Prepare correspondence, presentations, and departmental documents
- Coordinate meetings, manage calendars, arrange conference calls, and support visitor management
- Respond to or route internal and external inquiries accurately and promptly
Data Management & Reporting
- Collect, compile, verify, and enter data into reports, presentations, and systems
- Maintain databases, spreadsheets, and documentation with high accuracy
- Generate reports and support data-driven insights for departmental activities
- Apply basic data analysis and visualization techniques where required
Financial & Vendor Coordination
- Prepare and process documentation for vendor and supplier payments
- Submit payment requests in accounting systems and track status
- Respond to queries from accounts payable teams and vendors
Process Documentation & Compliance
- Document and maintain departmental policies, procedures, and records
- Ensure compliance with organizational processes and data management standards
- Maintain confidentiality and accuracy of sensitive information
Project & Continuous Improvement Support
- Participate in departmental projects and business improvement initiatives
- Support execution of administrative processes to enhance efficiency
- Identify opportunities to improve workflows and administrative effectiveness
Team Support & Collaboration
- Act as an informal resource and support for less experienced colleagues
- Collaborate with cross-functional teams to ensure smooth operations
- Support leaders and teams in achieving business objectives
Competencies
Core Competencies
- Action Oriented – Takes initiative and handles tasks with urgency
- Communicates Effectively – Delivers clear and professional communication
- Customer Focus – Provides responsive support to internal and external stakeholders
- Ensures Accountability – Meets commitments with accuracy and reliability
- Plans and Aligns – Organizes and prioritizes work effectively
- Values Differences – Embraces diverse perspectives and collaboration
Functional Competencies
- Data Analytics
- Data Communication and Visualization
- Administrative Process Management
- Documentation and Record Management
- Stakeholder Coordination
Qualifications
- High school diploma or equivalent required
- Bachelor’s degree in Business Administration, Management, or related field (preferred)
- May require licensing for export control or regulatory compliance
Skills
- Strong administrative and organizational skills
- Proficiency in Microsoft Office tools (Excel, PowerPoint, Word)
- Data entry, reporting, and basic data analysis capability
- Strong written and verbal communication skills
- Attention to detail and accuracy in documentation
- Ability to manage multiple tasks and priorities effectively
- Problem-solving and coordination skills
- Ability to handle confidential information with discretion
Experience
- Significant relevant administrative or operational support experience
- Experience in handling data, reports, and documentation
- Experience supporting leadership teams or departments preferred
- Exposure to financial processes (e.g., vendor payments, invoice handling) is advantageous
Internal Considerations
- Role will support administrative and coordination activities for EBU Segment Quality Leader and EBU Segment HR Leader
- Proven ability to manage stakeholder interactions and support senior leadership
- Strong capability in handling confidential and sensitive business information
Job Engineering
Organization Cummins Inc.
Role Category On-site with Flexibility
Job Type Office
ReqID 2428771
Relocation Package No
100% On-Site No
