Purchase and Dispatch Executive
Job Title: Purchase and Dispatch Executive
Department: ADMIN
Industry: Pharmaceutical Manufacturing
Employment Type: Full-time
Location: As per company requirement
Job Summary
We are seeking a proactive and detail-oriented Purchase and Dispatch Executive to manage procurement activities and ensure the timely dispatch of pharmaceutical products. The candidate will be responsible for sourcing materials, coordinating with vendors, maintaining inventory, preparing dispatch documentation, and ensuring compliance with GMP, GDP, and company SOPs.
Key Responsibilities
Purchase
- Source and evaluate vendors for Active Pharmaceutical Ingredients (APIs), excipients, packaging materials, engineering spares, consumables, and other indirect materials.
- Obtain quotations, compare prices, negotiate commercial terms, and prepare purchase orders.
- Follow up with suppliers to ensure timely delivery of materials and resolve supply-related issues.
- Coordinate with Production, Stores, Quality Assurance (QA), Quality Control (QC), Planning, and Accounts departments.
- Monitor inventory levels and initiate procurement to prevent stock shortages and production delays.
- Maintain vendor master data, purchase records, and procurement reports in the ERP system.
- Evaluate supplier performance based on quality, delivery, cost, and service.
- Ensure procurement activities comply with company policies and applicable regulatory requirements.
Dispatch
- Plan and coordinate the dispatch of finished pharmaceutical products to distributors, stockists, hospitals, institutions, and export customers (where applicable).
- Prepare dispatch documents, including invoices, delivery challans, packing lists, e-way bills, transport documents, and other statutory documentation.
- Verify product name, batch number, manufacturing date, expiry date, quantity, and packaging before dispatch.
- Coordinate with warehouse personnel and logistics partners to ensure timely and accurate shipments.
- Monitor shipment status and resolve transportation or delivery issues.
- Maintain dispatch records and update ERP/inventory systems.
- Ensure compliance with Good Distribution Practices (GDP), cold chain requirements (where applicable), and company Standard Operating Procedures (SOPs).
Qualifications
- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Logistics, Pharmacy, or a related field.
Experience
- 1-5 years of experience in purchase, stores, logistics, or dispatch, preferably in a pharmaceutical manufacturing company.
Required Skills
- Knowledge of pharmaceutical procurement and supply chain processes.
- Understanding of GMP, GDP, inventory management, and warehouse operations.
- Familiarity with GST documentation, e-way bills, invoicing, and transportation documentation.
- Experience with ERP systems (SAP, Oracle, Microsoft Dynamics, Tally Prime, or similar).
- Strong negotiation and vendor management skills.
- Excellent communication and coordination abilities.
- Proficiency in Microsoft Excel and MS Office.
- Strong analytical, organizational, and problem-solving skills.
- High attention to detail and documentation accuracy.
Key Performance Indicators (KPIs)
- Timely procurement of raw materials and packaging materials.
- On-time dispatch of finished goods.
- Purchase cost optimization and supplier performance.
- Inventory accuracy and reduced stock shortages.
- Accuracy of purchase and dispatch documentation.
- Compliance with GMP, GDP, SOPs, and statutory requirements.
- Minimal dispatch errors and customer delivery complaints.
Preferred Attributes
- Ability to work under deadlines in a fast-paced manufacturing environment.
- Strong coordination with cross-functional teams.
- Commitment to quality, compliance, and continuous improvement.
- Customer-focused approach with excellent follow-up skills.
Pay: ₹10,000.00 - ₹34,622.22 per month
Work Location: In person
