Key Responsibilities
Office Administration
- Manage daily office operations and ensure smooth functioning of the workplace.
- Maintain office infrastructure, facilities, furniture, equipment, and utilities.
- Ensure cleanliness, hygiene, and proper maintenance of the office.
- Coordinate office shifting, seating arrangements, repairs, and maintenance activities.
- Maintain office records, documents, registers, and administrative files.
Vendor Management
- Coordinate with housekeeping, security, maintenance, stationery, courier, pantry, and other vendors.
- Obtain quotations and negotiate with vendors wherever required.
- Track vendor services, invoices, payments, and contracts.
- Ensure timely resolution of office maintenance and service issues.
Office Supplies & Inventory
- Maintain inventory of stationery, pantry items, office supplies, and other consumables.
- Monitor stock levels and raise purchase requests on time.
- Maintain proper records of purchases and consumption.
- Avoid unnecessary wastage and control administrative expenses.
Employee Support
- Support employees with day-to-day administrative requirements.
- Coordinate onboarding arrangements such as seating, ID cards, stationery, and access requirements.
- Assist HR with employee engagement activities, events, and celebrations.
- Coordinate travel, accommodation, courier, and other employee requirements when required.
Coordination & Documentation
- Handle incoming and outgoing courier and mail.
- Coordinate meetings, office events, and internal administrative activities.
- Maintain records of office expenses and administrative purchases.
- Prepare regular administrative reports and MIS.
- Coordinate with HR, Finance, Operations, and Management for administrative requirements.
Key Performance Indicators (KPIs)
- Office operations maintained smoothly without major disruptions.
- Timely resolution of maintenance and facility-related issues.
- Proper inventory management with minimum stock-outs.
- Effective vendor coordination and service quality.
- Control of office administration expenses.
- Accurate maintenance of administrative records.
- Timely completion of assigned administrative tasks.
- Employee satisfaction with office facilities and support.
Pay: ₹20,000.00 - ₹40,000.00 per month
Work Location: In person
