Wizzowl Jewellery – Admin Executive (Office) Job DescriptionPosition: Admin Executive
Location: Wizzowl Jewellery Office
Department: Administration & Operations
Reporting To: Operations Manager / Founder
About Wizzowl
Wizzowl is a fast-growing 925 Silver Jewellery brand specializing in lightweight silver jewellery, nosepins, septum rings, ear cuffs, chains, and fashion accessories. We operate through online marketplaces, our own website, retail stores, and B2B channels.
Job Summary
We are looking for a highly organized and detail-oriented Admin Executive to manage daily office administration, documentation, inventory coordination, vendor management, and operational support. The ideal candidate should be proficient in MS Excel, documentation, coordination, and office management. Similar admin roles in jewellery businesses typically involve records management, vendor coordination, inventory support, reporting, and office operations.
Key ResponsibilitiesOffice Administration
- Manage day-to-day office operations.
- Maintain office files, records, and documentation.
- Handle incoming and outgoing couriers.
- Maintain office supplies, stationery, and housekeeping requirements.
- Coordinate with vendors and service providers.
Inventory & Product Coordination
- Maintain records of jewellery inventory movement.
- Update SKU master sheets and product databases.
- Coordinate with production, warehouse, and sales teams.
- Track stock transfers between office, warehouse, and stores.
- Assist in stock audits and inventory reconciliation.
Data Management & Reporting
- Maintain Excel reports and operational dashboards.
- Generate daily, weekly, and monthly reports.
- Update product details, pricing, and inventory records.
- Ensure accuracy of data and documentation.
Accounts & Documentation Support
- Maintain petty cash records.
- Collect and organize invoices, purchase orders, and vendor bills.
- Coordinate with accounts team for payments and documentation.
- Maintain GST-related and compliance documents.
HR & Employee Coordination
- Track employee attendance and leave records.
- Assist in onboarding and employee documentation.
- Maintain staff records and office policies.
Customer & Vendor Coordination
- Coordinate with courier partners and vendors.
- Follow up on pending deliveries and service requests.
- Handle administrative communication via phone, email, and WhatsApp.
Required Skills
- Strong knowledge of MS Excel, Google Sheets, Word, and Email.
- Excellent organizational and multitasking abilities.
- Strong communication and follow-up skills.
- Attention to detail and accuracy.
- Ability to handle confidential information responsibly.
- Basic knowledge of inventory management and office administration.
Preferred Qualifications
- Graduate in Commerce, Business Administration, or any related field.
- 1–3 years of experience in administration, operations, jewellery, retail, or e-commerce industry.
- Experience with Shopify, inventory software, or ERP systems is an added advantage.
Salary Range
₹12,000 – ₹25,000 per month (Based on experience and skills)
Key Performance Indicators (KPIs)
- Inventory record accuracy above 99%.
- Daily reports submitted on time.
- Vendor payments and documentation updated.
- Zero missing office records or invoices.
- Smooth coordination between warehouse, sales, and management teams.
Working Hours
- Monday to Saturday
- 10:00 AM – 6:30 PM
Pay: ₹12,000.00 - ₹25,000.00 per month
Work Location: In person
