About the Role:
We are seeking a proactive, highly organized Executive Assistant to support day-to-day administration and operations across multiple business ventures. This role requires excellent written and spoken English, initiative, and the ability to work comfortably during US time zones.
Key Responsibilities:
- Executive & Personal Admin: Manage executive calendars, organize schedules, book doctor and service appointments, and handle personal administrative tasks.
- Property Operations & Guest Communication: Oversee communication with Airbnb guests using a natural, polished American English tone. Manage digital guest lease forms, process HOA documentation, and dispatch local handymen/contractors when repairs are needed.
- Document & Financial Filing: Systematically organize scanned receipts, tax paperwork, and financial documents into Dropbox and Google Drive folders.
- Vendor Coordination: Contact third-party vendors, request quotes, track operational requests, and follow up on pending issues independently.
Requirements:
- Language Skills: Excellent spoken and written English with strong grammar, professional phrasing, and a relaxed tone.
- Experience: 1–3 years of experience as an EA, US Process/BPO Associate, Hospitality Concierge, or Operations Specialist.
- Technical Proficiency: Experience using Google Workspace (Gmail, Calendar, Drive), Dropbox, virtual phone applications (Dialpad/WhatsApp), and modern AI/communication tools.
- Shift Flexibility: Comfortable working fixed US evening/night shifts consistently.
- Work Style: Self-motivated, attentive to detail, trustworthy, and organized.
- Direct collaboration with executive leadership.
Pay: ₹420,000.00 - ₹600,000.00 per year
Work Location: Hybrid remote in Gandhinagar, Gujarat (Gandhinagar)
