Job DescriptionSenior HR Executive / Assistant Manager – HR Operations, Compliance & Payroll
Location: Ganeshapuram, Coimbatore
Department: Human Resources
Reporting To: GM – HR / CHRO
We are looking for an experienced HR professional with complete end-to-end knowledge of factory HR operations, statutory compliance, payroll, HRMS, labour management, and employee lifecycle management.
The candidate should be capable of independently handling HR operations for a manufacturing plant and ensuring complete compliance with all applicable labour laws.
Position Summary
The HR Operations Executive will be responsible for managing the complete employee lifecycle, HRMS administration, payroll processing, statutory compliance, labour management, biometric attendance, shift scheduling, employee documentation, contractor coordination, and HR reporting.
The candidate must be willing to work in a factory environment, interact with workers on the shop floor, coordinate with government departments, and ensure that the organization remains 100% compliant with labour laws and statutory requirements.
Key Responsibilities1. Complete Employee Lifecycle
- End-to-end recruitment coordination.
- Employee onboarding and induction.
- Employee confirmation process.
- Employee transfers and promotions.
- Exit interviews.
- Full & Final Settlement.
- Experience and relieving letters.
- Employee records management.
2. HRMS Administration
- Complete HRMS administration.
- Employee master creation and maintenance.
- HRMS workflow management.
- Employee self-service support.
- User creation and deactivation.
- Data validation and accuracy.
- Digital employee records management.
3. Attendance & Biometric Management
- Daily biometric monitoring.
- Face/Fingerprint registration.
- Attendance corrections.
- Missing punch management.
- Late coming reports.
- Absenteeism monitoring.
- Daily attendance reconciliation.
- Contractor attendance monitoring.
4. Shift Planning & Workforce Management
- Prepare weekly and monthly shift rosters.
- Manage rotational shifts.
- Deploy manpower based on production plans.
- Shift allocation through HRMS.
- Overtime approvals.
- Weekly off scheduling.
- Holiday manpower planning.
- Production manpower balancing.
5. Payroll Management
- Monthly payroll processing.
- Attendance verification.
- Leave adjustments.
- Overtime calculation.
- Shift allowance.
- Night allowance.
- Incentive processing.
- Salary revisions.
- Statutory deductions.
- Payroll reconciliation.
- Bank salary upload coordination.
- Final payroll validation.
6. Employee Documentation & KYC
Collect, verify, and maintain:
- Aadhaar Card
- PAN Card
- Bank Account Details
- Cancelled Cheque / Passbook
- Mobile Number
- Personal Email ID
- Passport-size Photographs
- Address Proof
- Educational Certificates
- Previous Employment Records
- Relieving & Experience Certificates
- Salary Proof
- UAN Details
- PF & ESI Records
- Nominee Forms
- Emergency Contact Details
- Police Verification (where applicable)
Maintain both physical and digital employee files with complete confidentiality.
7. Factory HR Operations
- Worker onboarding.
- Shop-floor HR support.
- Employee grievance handling.
- Worker counselling.
- Employee engagement.
- Discipline management.
- Shift coordination.
- Production manpower availability.
- Labour welfare activities.
- Factory HR administration.
8. Contract Labour Management
- Contractor onboarding.
- Contractor licence verification.
- Attendance verification.
- Wage verification.
- Compliance documentation.
- Labour deployment.
- Contractor bill verification.
- Contractor performance monitoring.
9. Labour Law & Statutory Compliance
Hands-on knowledge and implementation of:
- Factories Act
- Industrial Relations Code
- Occupational Safety, Health & Working Conditions Code
- Code on Wages
- Code on Social Security
- Contract Labour requirements
- Minimum Wages
- Payment of Wages
- Bonus
- Gratuity
- Maternity Benefit
- Equal Remuneration
- Standing Orders
- Shops & Establishments (where applicable)
Ensure complete legal compliance and readiness for inspections.
10. Statutory Compliance
- PF
- ESI
- Professional Tax
- Labour Welfare Fund
- Bonus
- Gratuity
- Contractor compliance
- Employee records
- Labour registers
- Muster Roll
- Wage Register
- Leave Register
- Form maintenance
- Compliance calendar
- Audit preparedness
11. Government Department Coordination
Coordinate and represent the company before:
- Labour Department
- EPFO
- ESIC
- Factory Inspectorate
- Industrial Safety Department
- Pollution Control Board (HR support)
- Fire & Rescue Authorities (HR documentation)
- External auditors
- Certification agencies
12. HR Reports & MIS
Prepare and present:
- Daily attendance reports
- Headcount reports
- Manpower reports
- Shift utilization
- Attrition reports
- Payroll reports
- Leave reports
- Overtime reports
- Contractor reports
- HR dashboard
- Monthly MIS
13. HR Policies & SOP
- Maintain HR SOPs.
- Ensure policy implementation.
- HR documentation control.
- Support ISO systems.
- Participate in internal and external audits.
- Support ESG and compliance initiatives.
Required Skills
- HR Operations
- Factory HR
- Manufacturing HR
- HRMS Administration
- Payroll Management
- Shift Scheduling
- Workforce Planning
- Labour Law Compliance
- Contract Labour Management
- Industrial Relations
- Employee Relations
- MIS Reporting
- Documentation Management
- Statutory Compliance
- Audit Coordination
- SOP Implementation
Software Knowledge
- HRMS
- Payroll Software
- Biometric Systems
- Microsoft Excel (Advanced)
- ERP Systems
- Zoho People
- Keka
- GreytHR
- Darwinbox
- SAP HR (preferred)
Education
- MBA (HR) / MSW / MHRM / PGDHRM
Experience
- 5–10 years in manufacturing or process industries.
- Experience in handling 300–1000+ employees is preferred.
- Experience in multi-shift factory operations is mandatory.
Preferred Industries
- Polymer
- Plastic Recycling
- Chemical
- Petrochemical
- Manufacturing
- Engineering
- Process Industry
- FMCG Manufacturing
- Automotive Components
Key Competencies
- Complete end-to-end HR operations.
- Strong knowledge of labour laws and statutory compliance.
- Hands-on payroll and HRMS expertise.
- Ability to independently handle factory HR.
- Excellent documentation and audit readiness.
- Strong communication with workers, contractors, and government officials.
- High integrity, confidentiality, and discipline.
- Willingness to work on the shop floor and travel between plants if required.
Recruitment Keywords
Factory HR Manufacturing HR HR Operations HRMS Payroll Attendance Biometric Shift Management Time Office Contract Labour Labour Compliance PF ESI Factory Act Labour Laws Industrial Relations Employee Relations Payroll Processing Workforce Planning Labour Inspector Factory Compliance MIS HR Executive HR Officer Assistant Manager HR Shop Floor HR ISO SOP ESG Manufacturing Plant Worker Management Multi-Shift Operations
Pay: From ₹25,000.00 per month
Work Location: In person
