Shree Niketan SCHOOLS
Position: EXECUTIVE SECRETARY
Reports To : Management Representative- Director- Academics.(Shree Niketan Schools)
Location
Base campus with travel across Nolambur, Mannivakkam, Tiruvallur, Vengambakkam and Anna Nagar
Employment Type: Full-time
Working Hours: School working days; occasional flexibility for review cycles and events
Role Summary
Shree Niketan Schools is seeking a highly organised and technically capable Personal Secretary to support the Director- Academics across a multi-campus KG–12 environment. This role exists to close the loop on delegated work — tracking every task, report and follow-up assigned to Principals and Heads, flagging deviations early, and freeing the Director’s time for strategic decisions rather than administrative tracking. The ideal candidate combines strong Excel/Google Sheets and light coding ability with sharp communication, discretion and calm multitasking under pressure.
Key Responsibilities:
Delegation Tracking & Follow-up
- Maintain a live tracker of every task, report and instruction delegated to Principals, Heads of Department and campus coordinators.
- Monitor deadlines and status (RAG - Red/Amber/Green) for each item; proactively flag anything that is delayed, off-track or silent.
- Escalate discrepancies or missed commitments to the Director- Academics with context, not just a status update.
- Close the loop on each delegated item — confirm completion, file the output, and archive with a clear audit trail.
Excel / Google Sheets & Reporting
- Build and maintain trackers, dashboards and heat-mapped views (e.g. delegation status, KRA progress, campus performance).
- Write Google Apps Script/formulas to automate recurring reports, data validation, reminders and template generation.
- Consolidate data from multiple campuses and sources into clean, management-ready summaries — surfacing decisions, not raw data.
- Keep templates (agendas, trackers, review formats) version-controlled, editable and easy for others to use.
Meetings & Time Management
- Prepare structured agendas ahead of every meeting the Director- Academics holds, in consultation on priorities.
- Take notes, track action items and follow up independently with owners until closure.
- Manage the Director- Academics's calendar, protect focus time, and sequence campus visits, reviews and meetings efficiently.
- Reschedule and re-prioritise proactively when conflicts arise, without needing constant direction.
AI-Assisted Workflow
- Use Claude (or similar AI tools) confidently to draft communications, summarise reports, structure trackers and prepare first-pass documents.
- Apply AI tools to speed up repetitive work — data cleanup, formatting, first drafts — while maintaining accuracy and appropriate judgement on what needs human review.
General Executive Support
- Draft and proofread communications to parents, staff and management on behalf of the Director- Academics.
- Coordinate across campuses to gather updates, documents and data on request.
- Handle sensitive information with complete discretion and confidentiality.
- Anticipate needs and manage ad-hoc executive tasks as they arise.
Required Skills & Experience
- Advanced Excel skills — pivot tables, conditional formatting, heat maps, dashboards, formulas (VLOOKUP/ INDEX-MATCH, etc.).
- Working knowledge of Google Sheets with the ability to write or adapt Google Apps Script for automation.
- Hands-on familiarity with Claude or another AI assistant tool for drafting and productivity.
- Strong written and verbal communication skills in English (Tamil a plus, given campus locations).
- Proven ability to multitask and manage multiple simultaneous priorities without dropping details.
- Prior experience reporting directly to senior management/leadership is required; the specific industry does not matter.
- Comfortable with Word and PDF tools for documentation, in addition to spreadsheets.
- Willingness to travel across campuses as required.
Preferred Qualifications
- Graduate degree in any discipline; certification in office administration, business communication or a related field is a plus.
- Experience in education, schools or a multi-location organisation is a plus, but not required — candidates from any industry are welcome as long as they have reported directly to management.
- Exposure to CBSE school operations, KRA/appraisal systems or academic administration is an advantage, though not mandatory.
Key Competencies
- Discretion and trustworthiness with confidential information.
- Ownership — follows through until an item is genuinely closed, not just marked done.
- Calm under pressure; unfazed by shifting priorities across five campuses.
- Detail-oriented with strong organisational systems thinking.
- Solutions-first attitude — flags problems along with a suggested next step.
To Apply
Interested candidates may share their resume along with a short note on their experience with Excel/Google Sheets automation and any prior use of AI tools such as Claude.
or
Kindly click the below given Google link and fill-in the details immediately
https://forms.gle/Av3deQJZDxMxmcRz7
We will get back to you when we schedule the interview. Please note
that we may not be able to call you for the interview if you failed to
fill the above given Google link.
Job Type: Full-time
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Leave encashment
- Provident Fund
Experience:
- total work: 1 year (Required)
Work Location: In person
