EA to MD with Jolly Clamps Pvt Ltd.
Job Description – Executive Assistant to Managing Director (EA to MD)
Position: Executive Assistant to Managing Director
Experience: 5 to 9 years
Location: Goregaon East
Department: Executive Office
Role Overview:
The Executive Assistant (EA) to the Managing Director will be responsible for managing day-to-day operational, administrative, and strategic support activities. The role requires high-level coordination, strong organizational skills, business understanding, and proficiency in modern AI tools to enhance productivity, reporting, and decision-making.
Key Responsibilities:
- Manage and maintain the MD’s calendar, appointments, and meeting schedules
- Coordinate domestic and international travel arrangements (flights, hotels, visas, itineraries)
- Act as a point of contact between the MD and internal/external stakeholders
- Prepare reports, presentations, MIS, sales review reports, and business documents
- Handle confidential information with integrity and discretion
- Track key action items, follow-ups, and ensure timely execution
- Support in business planning, data analysis, and decision-making processes
- Organize meetings, prepare agendas, and record minutes of meetings (MoM)
- Assist in operational coordination across departments as directed by the MD
- Manage emails, correspondence, and communication on behalf of the MD
- Prioritize and sort emails, draft replies, and coordinate important communications with the MD
- Handle sales review coordination and submit performance reports to the Managing Director
- Prepare and maintain MIS reports, dashboards, and management updates
- Coordinate with internal departments for reporting, follow-ups, and business updates
- Manage the MD’s professional social media presence, especially LinkedIn, including important posts, messages, and professional engagement
- Ensure smooth coordination between management and various business functions
AI & Digital Proficiency Requirements:
- Strong hands-on experience with AI tools such as ChatGPT, Google Gemini, Claude, and other AI productivity platforms
- Ability to use AI tools for drafting emails, report generation, presentations, MIS reporting, and automation of routine tasks
- Proficiency in using AI tools for PPT creation, business documentation, data summarization, and presentation preparation
- Understanding of AI-driven workflows and digital tools to improve operational efficiency and productivity
Key Skills:
- Excellent communication and interpersonal skills
- Strong organizational and time-management abilities
- High level of discretion and confidentiality
- Advanced proficiency in MS Office (Excel, PowerPoint, Word)
- Strong problem-solving and multitasking skills
- Ability to work in a fast-paced and dynamic environment
- Strong coordination and stakeholder management skills
- Analytical mindset with attention to detail and reporting accuracy
Educational Qualification:
- Bachelor of Science (B.Sc.) or Graduate
- Master of Business Administration (MBA)
Preferred Attributes:
- Experience in supporting senior leadership / CXO level
- Strong business acumen and analytical thinking
- Proactive, detail-oriented, and highly dependable
- Experience in handling management reporting, presentations, and executive communication
- Comfortable working with modern digital tools and AI-based productivity platforms
Pay: ₹700,000.00 - ₹800,000.00 per year
Benefits:
- Flexible schedule
- Paid sick time
- Provident Fund
Application Question(s):
- Are you well versed with AI Tools (chat gpt, gemini, claude)
Work Location: In person
