Executive Assistant to the Managing Director (MD) ONLY MARRIED FEMALES
Location: South Mumbai (Candidates residing within a 10 km radius will be preferred|
We are looking for a highly organized, proactive, and execution-focused Executive Assistant who can become the trusted right hand of the Managing Director. This is not a conventional secretarial role. We are looking for someone who thrives on ownership, loves getting things done, ensures nothing falls through the cracks, and can effectively
coordinate across multiple departments to drive execution. The ideal candidate should be dependable, resourceful, highly organized, and possess exceptional follow-up skills.
TECHNICAL SKILLS
Outstanding follow-up skills (Highest Priority)
Strong ownership mindset
Excellent organizational ability
Ability to get work done through people
Excellent communication skills in English (written and verbal)
High integrity and confidentiality
Strong problem-solving ability
Ability to multitask and work under pressure
Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas)
Microsoft Word
PowerPoint
Google Workspace
Outlook / Gmail
Internet Research
Familiarity with AI tools such as ChatGPT will be an added advantage.
KEY RESPONSIBILITIES
Executive Support: - Manage the MD's calendar, meetings, appointments, and daily schedule. - Coordinate domestic
and international travel arrangements. - Draft professional emails, letters, presentations, and business correspondence. -
Prepare meeting agendas, Minutes of Meetings (MOMs), and action trackers.
Follow-up & Coordination (Most Critical Responsibility): - Track every task delegated by the Managing Director. -
Follow up with department heads and employees until completion. - Maintain commitment dates and ensure deadlines
are met. - Escalate delays proactively. - Ensure accountability across the organization.
Business Coordination: - Coordinate with Sales, Purchase, Finance, Operations, Logistics, HR, and other departments.
- Prepare reports, dashboards, and MIS for the Managing Director. - Conduct online research and compile business
information whenever required. - Support strategic projects and special assignments.
Administrative Support: - Maintain confidential documents and records. - Handle vendor and client coordination. -
Organize meetings, events, and business travel.
Personal Assistance: The role also includes coordinating certain personal tasks for the Managing Director such as
travel bookings, appointments, reservations, family scheduling, and other administrative activities.
EXPERIENCE
3 - 5 years of experience as an Executive Assistant, Executive Secretary, Office Coordinator, or similar role supporting
senior leadership. - Experience working directly with an Entrepreneur, CEO, or Managing Director will be preferred.
WE ARE LOOKING FOR SOMEONE WHO IS
- Honest and trustworthy - Highly dependable - Exceptionally organized - Detail-oriented - Proactive rather than reactive - Calm under pressure - Strong at execution and coordination - Comfortable handling confidential information - Eager to learn and grow with the organization
WHAT SUCCESS LOOKS LIKE
Within the first 90 days, you should be able to: - Independently manage the MD's schedule. - Track and complete all delegated tasks. - Coordinate effectively across departments. - Improve execution speed and accountability. - Become the central communication bridge between the MD and the organization.
WHY JOIN US?
Work directly with the Managing Director and gain exposure to high-level business decisions. - Be involved in Sales,
Procurement, Finance, Operations, Strategy, and Leadership discussions. - Learn how a growing business is built from
the inside. - Take ownership, make a real impact, and grow into a key leadership support role. - Enjoy a fast-paced
learning environment with significant career growth opportunities.
HOW TO APPLY
Interested candidates may send their updated resume to: [email protected] Subject Line: Application Executive
Assistant to MD Only shortlisted candidates will be contacted for the interview process.
Pay: From ₹25,000.00 per month
Benefits:
- Commuter assistance
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
