Job Title: Office Administrator / Front Office Executive
Location: Tiruchirappalli (Trichy), Tamil Nadu
Employment Type: Full-time, Day Shift
Experience: 0 – 4 Years (Freshers with strong communication skills are welcome)
Age Limit: Below 28 Years
Salary: ₹20000– ₹30000 per month (Commensurate with experience)
Job Overview
We are seeking an organized, proactive, and energetic Office Administrator to handle daily front-office operations, general administration, and clerical support in our Trichy office. The ideal candidate will ensure smooth workflow, maintain records, and serve as the primary point of contact for internal staff and visiting clients.
Key Responsibilities
- Front Office Management: Welcome visitors, manage the reception desk, and direct guests to the appropriate personnel or conference rooms.
- Communication & Inquiries: Manage incoming/outgoing phone calls, respond to general email queries, and route messages efficiently.
- Daily Office Operations: Monitor office cleanliness, coordinate with housekeeping/maintenance staff, and ensure all office equipment is operational.
- Inventory & Procurement: Track office stationery, pantry items, and operational supplies; place orders and handle vendor coordination.
- Documentation & Data Entry: Maintain physical and digital files, update spreadsheets, prepare basic letters/reports, and scan/archive documents.
- Accounts & Billing Support: Manage petty cash registers, verify utility bills, and coordinate with the accounts team for basic invoice processing.
- Administrative Assistance: Assist management with scheduling meetings, organizing travel/local logistics, and tracking employee attendance.
Required Qualifications & Skills
- Education: Any Bachelor's degree (B.Com, BBA, B.Sc, BA, or equivalent).
- Technical Skills: Proficiency in MS Office (MS Word, MS Excel, PowerPoint) and standard internet/email applications. Basic knowledge of Tally is a plus.
- Languages: Fluent in Tamil; professional working proficiency in English (written & spoken).
- Personal Attributes: Strong interpersonal skills, time management, attention to detail, and a professional demeanor.
Work Schedule & Benefits
- Working Days: Monday to Saturday (Standard general shift)
- Location Access: Preference for candidates residing in or easily commutable to core Trichy hubs (e.g., Thillai Nagar, Cantonment, KK Nagar).
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
- Health insurance
- Internet reimbursement
- Provident Fund
Work Location: In person
