About the Position
We are looking for an organized and self-driven HR & Administrative Executive to support daily office operations and HR administration activities. The ideal candidate should be comfortable handling vendor coordination, office management, documentation, employee records, and administrative processes while ensuring smooth day-to-day functioning of the workplace.
Key Responsibilities
Office Administration
- Oversee routine office administration and facility-related activities.
- Coordinate with external service providers for office maintenance, housekeeping, pantry supplies, stationery, courier services, and other operational requirements.
- Manage vendor relationships, service agreements, renewals, and coordination.
- Maintain records related to invoices, contracts, purchase orders, and administrative documentation.
- Liaise with internal teams for invoice processing and payment coordination.
- Track office inventory and ensure timely procurement of supplies and resources.
- Arrange business travel, accommodation, and related logistics as required.
- Support maintenance and upkeep of office infrastructure and workplace facilities.
- Prepare and maintain administrative reports, trackers, and records.
HR Administration
- Maintain employee records, documentation, and personnel files.
- Update attendance, leave records, and employee information databases.
- Prepare employee-related documents, letters, and internal communications.
- Assist with onboarding documentation and joining formalities.
- Support employee engagement initiatives and company events.
- Ensure proper record management and adherence to internal policies.
- Handle confidential employee and organizational information with discretion.
Desired Skills
- Experience in office administration and vendor coordination.
- Familiarity with invoice management, documentation, and administrative processes.
- Strong communication, coordination, and stakeholder management skills.
- Proficiency in MS Office applications and Google Workspace.
- Excellent organizational and multitasking abilities.
- Attention to detail and strong follow-up capabilities.
Qualifications
- Bachelor's degree in any discipline.
- 1–2 years of relevant experience in Administration, HR Operations, Facilities Coordination, or a similar role.
Preferred Profile
- Ability to independently manage administrative responsibilities.
- Experience handling vendors, office operations, and documentation.
- Comfortable working in a dynamic and fast-paced environment.
- Proactive, accountable, and solution-focused mindset.
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
Work Location: In person
