Job Profile: Administrative Assistant
Purpose of the Role
To support daily plant operations by maintaining accurate stock records, employee attendance, documentation/filing, and store-keeping activities, ensuring smooth administrative functioning across departments.
Key Responsibilities
Stock & Store Keeping
- Record daily stock entries (raw material, packing material, spares, finished goods) in registers/ERP
- Maintain inward and outward material records (GRN, issue slips, delivery challans)
- Conduct periodic physical stock verification and report discrepancies
- Ensure proper storage, labeling, and organization of items in the store
- Coordinate with purchase and production teams on stock requirements and reordering levels
Attendance & HR Support
- Maintain daily attendance records of staff and workers (biometric/manual)
- Prepare attendance summaries for payroll processing
- Track leave records, late entries, and overtime as applicable
- Assist HR in maintaining employee files and joining/exit documentation
Filing & Documentation
- Maintain systematic filing of company records (purchase orders, invoices, correspondence, compliance documents)
- Ensure documents are filed as per audit/compliance requirements (e.g., FSSC 22000 or other applicable standards)
- Retrieve and provide documents as required by management or auditors
- Maintain confidentiality of sensitive records
General Administrative Support
- Handle day-to-day office correspondence, courier, and communication
- Support procurement-related administrative tasks (quotations, PO follow-ups)
- Coordinate with vendors/suppliers for documentation and deliveries
- Assist in preparing reports, MIS, and data entry as required
- Any other administrative task assigned by management, as per business needs
Required Skills & Qualifications
- Graduate (any discipline); prior experience in store/admin role preferred
- Basic computer proficiency (MS Excel, Word; ERP knowledge is a plus)
- Good organizational and record-keeping skills
- Attention to detail and accuracy
- Good communication skills (English/Hindi/Bengali)
- Ability to multitask and work independently
Key Attributes
- Trustworthy and disciplined
- Proactive and willing to take initiative
- Comfortable working in a factory/manufacturing environment
Pay: ₹10,000.00 - ₹20,000.00 per month
Work Location: In person
