Position Description
Position Title: Event Executive
Reports To: Head of Future Student Recruitment
Employment Type: Full-time
Position Summary
Plan and deliver high-quality events (fairs, roadshows, webinars, campus activities) that support brand and recruitment outcomes. Manage logistics, vendor SLAs, risk controls, and post-event ROI reporting.
Accountabilities
- Develop event plans and run-of-show documents; coordinate venues, AV, registration systems, signage, and staffing.
- Procure and manage vendors; track SLAs, delivery schedules, and on-site QA; reconcile invoices with Finance.
- Ensure brand-compliant environments and collateral; prepare briefing packs for speakers and staff.
- Implement contingency plans (power/AV failure, weather, crowd management); maintain incident logs and debriefs.
- Deliver post-event reports (attendance, leads, costs, ROI); propose improvements and standard operating procedures.
Governance, Values & Safety
- Operate within UNSW Sydney’s global brand governance model, ensuring all activity is aligned with defined Playbooks, with appropriate approvals and compliance to defined frameworks and processes.
- Actively demonstrate alignment with the UNSW Code of Conduct and Values.
- Comply with all health, safety, and wellbeing policies and take reasonable care to ensure actions do not impact the psychosocial or physical health and safety of self or others.
Skill & Experience
- Bachelor’s degree; 3+ years in events operations.
- Strong organisational, vendor coordination, and on-site problem-solving skills.
- Willingness to travel and work flexible hours during peak periods.
Key relationships
- Project/Recruitment Manager; Brand team
- Vendor & Contract Associate; Outreach teams
