We are looking for a highly organized, proactive, and dynamic Executive Coordinator (Founder's Office) to provide end-to-end support to the Founder and assist in managing day-to-day business operations. The ideal candidate should possess excellent communication, organizational, and multitasking skills while maintaining a high level of professionalism and confidentiality.
This role requires someone who can efficiently manage schedules, coordinate meetings, communicate with clients, handle administrative tasks, and support the sales team in achieving business objectives.
Key ResponsibilitiesExecutive Support
- Manage the Founder's calendar, appointments, and daily schedule.
- Coordinate internal and external meetings and ensure timely follow-ups.
- Organize travel arrangements, meeting agendas, and required documents.
- Prepare meeting minutes and track action items.
Client Coordination
- Act as the primary point of contact between the Founder and clients.
- Schedule meetings with prospective and existing clients.
- Follow up with clients regarding appointments, documentation, and feedback.
- Maintain professional relationships with clients and business associates.
Sales Support
- Make outbound sales and follow-up calls to prospective clients.
- Coordinate with the sales team for lead updates and meeting schedules.
- Maintain CRM and ensure accurate records of client interactions.
- Assist in preparing proposals, presentations, and sales reports.
- Support business development initiatives and lead generation activities.
Administrative Responsibilities
- Manage emails and official correspondence on behalf of the Founder.
- Maintain records, reports, and important business documents.
- Coordinate with internal departments to ensure smooth execution of tasks.
- Track pending assignments and ensure timely completion.
- Handle general office administration and operational coordination.
Desired Skills & Qualifications
- Bachelor's degree in Business Administration, Management, Marketing, or a related field.
- 1–3 years of experience as an Executive Assistant, Executive Coordinator, Personal Assistant, or similar role.
- Freshers with exceptional communication and organizational skills may also apply.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace.
- Basic understanding of CRM software is preferred.
- Professional attitude with the ability to maintain confidentiality.
- Strong problem-solving skills and attention to detail.
- Ability to work in a fast-paced environment and manage multiple priorities.
Preferred Qualities
- Self-motivated and proactive.
- Excellent interpersonal and relationship management skills.
- Customer-focused approach.
- Strong time management skills.
- Willingness to learn and take ownership of responsibilities.
What We Offer
- Competitive salary with performance-based incentives.
- Professional growth and learning opportunities.
- Exposure to business strategy and leadership.
- Dynamic and collaborative work environment.
- Opportunity to work closely with the Founder and senior management.
Pay: ₹60,000.00 - ₹90,000.00 per month
Application Question(s):
- Current CTC (In LPA)
- Expected CTC (In LPA)
- Notice Period In Days
Experience:
- Executive Assistant: 8 years (Required)
Location:
- Gurugram, Haryana (Gurugram) (Required)
Work Location: In person
