Company: Ronak Group of Companies
Location: Vadodara, Gujarat
Employment Type: Full-time
Job Summary
We are looking for a Front Desk Executive to manage the company’s reception and day-to-day front-office activities. The candidate will be the first point of contact for visitors, clients, vendors, and employees and will be responsible for handling calls, visitor coordination, appointments, courier management, and basic administrative work. The ideal candidate should have good communication skills, a professional attitude, and the ability to coordinate with different departments efficiently.
Key Responsibilities
- Welcome and attend to visitors, clients, guests, and vendors in a polite and professional manner.
- Manage the reception desk and ensure visitors are properly guided to the concerned person or department.
- Handle incoming calls, transfer calls to the appropriate person, and take messages when required.
- Respond to basic enquiries received through phone, email, or at the reception desk.
- Maintain visitor registers, appointment details, call records, and other front-desk documentation.
- Coordinate with employees and departments regarding visitor appointments and meetings.
- Schedule and coordinate meetings and appointments as required by management or employees.
- Receive incoming couriers, parcels, letters, and documents and ensure timely distribution to the concerned person or department.
- Maintain records of incoming and outgoing courier and document movements.
- Coordinate with HR, Administration, Security, Housekeeping, and other departments for day-to-day front-office requirements.
- Ensure the reception area is clean, organized, and presentable at all times.
- Assist with basic administrative activities such as printing, scanning, photocopying, filing, data entry, and maintaining office records.
- Provide support to HR and management for meetings, visitor arrangements, events, and other coordination activities when required.
- Maintain confidentiality of company information, documents, and visitor details.
- Report any reception, facility, or visitor-related issues to the concerned person and follow up for resolution.
Requirements
- Graduate candidates preferred.
- Relevant experience in Front Desk, Reception, Administration, or a similar role.
- Good verbal communication skills in Gujarati, Hindi, and English.
- Basic working knowledge of MS Office, MS Excel, email, and internet applications.
- Pleasant personality with a professional and well-groomed appearance.
- Good coordination, interpersonal, and organizational skills.
- Ability to manage multiple tasks and handle visitors and calls efficiently.
- Positive attitude, punctuality, discipline, and willingness to learn.
- Ability to work independently as well as coordinate effectively with different departments.
Interested candidates can share their CV on 7600229318.
Pay: ₹15,000.00 - ₹18,000.00 per month
Work Location: In person
