Designation: Dispatch Executive
Company: Cambay Technopack Pvt. Ltd.
Industry: Food Packaging Manufacturing
Location: Kim, Surat (Factory Location)
Job Summary
We are looking for a responsible and detail-oriented Dispatch Executive to manage the dispatch process of finished goods from the factory. The ideal candidate will ensure timely deliveries, maintain dispatch records, coordinate with transporters and customers, and ensure accurate documentation for every shipment.
Key Roles & Responsibilities1. Dispatch & Logistics Management
Manage daily dispatch activities of finished goods. Plan and coordinate dispatch schedules as per customer requirements. Ensure timely loading and dispatch of materials. Coordinate with transporters to ensure on-time deliveries. Monitor dispatch status and update relevant departments.
2. Documentation & Record Keeping
Prepare Dispatch Challans, Delivery Challans, E-Way Bills, Invoices, and LR copies. Maintain accurate dispatch registers and records in both soft copy (Excel) and hard copy. Ensure all dispatch-related documents are complete and properly filed. Maintain customer-wise dispatch records for future reference and audits.
3. Inventory & Material Handling
Verify finished goods before dispatch as per sales orders. Coordinate with the warehouse/store team for material availability. Ensure proper packaging, labeling, and loading of finished goods. Monitor dispatch stock movement and maintain accurate inventory records.
4. Coordination
Coordinate with Production, Store, Sales, Planning, and Accounts departments for smooth dispatch operations. Communicate with transporters regarding vehicle availability and shipment status. Coordinate with customers regarding dispatch schedules and delivery updates. Resolve dispatch-related issues promptly to avoid delivery delays.
5. Computer & System Operations
Prepare dispatch reports, stock movement reports, and MIS reports using MS Excel. Handle email communication with customers, transporters, and internal departments. Update dispatch details in ERP/software (if applicable). Maintain daily dispatch records and generate required reports.
Required Skills & Qualifications
Bachelor’s degree in any field (preferred). 1–3 years of experience in Dispatch, Logistics, or Warehouse Operations (manufacturing industry preferred). Good knowledge of MS Office (Excel, Word, PowerPoint). Basic understanding of Dispatch Documentation, E-Way Bills, Invoices, and Logistics processes. Good communication and coordination skills. Strong organizational and time management abilities.
Preferred Candidate Profile
Experience in the packaging or manufacturing industry. Knowledge of ERP or Dispatch Management Software is an added advantage. Ability to coordinate with multiple departments and transport vendors. Knowledge of transportation and warehouse operations.
Key Attributes
Responsible and disciplined Excellent coordination and communication skills Strong documentation and record-keeping ability Problem-solving mindset Ability to work under pressure and meet dispatch deadlines Team player with good organizational skills
Pay: ₹11,108.98 - ₹34,598.70 per month
Benefits:
- Food provided
- Paid sick time
- Paid time off
Work Location: In person
