Job Summary
The Export Documentation & Administration Executive is responsible for preparing and managing export documentation, ensuring compliance with international trade regulations, coordinating with freight forwarders, shipping lines, customs agents, and customers, while also handling day-to-day administrative activities to support smooth business operations.
Key ResponsibilitiesExport Documentation
- Prepare and process export documents including Commercial Invoice, Packing List, Shipping Bill, Bill of Lading/Airway Bill, Certificate of Origin, and other export-related documents.
- Coordinate with freight forwarders, CHA (Custom House Agents), shipping lines, and logistics partners for timely shipment execution.
- Ensure compliance with DGFT, Customs, RBI, and international trade regulations.
- Track shipments and provide regular status updates to customers and internal stakeholders.
- Maintain export documentation records for audits and statutory compliance.
- Coordinate with banks for export documentation under LC, DA, DP, and other payment terms.
- Assist in filing export incentives, if applicable.
Administration
- Manage office administration, vendor coordination, courier services, and office supplies.
- Maintain records, files, contracts, and company documents.
- Coordinate travel bookings, meetings, and visitor management.
- Support HR with employee documentation, attendance records, and onboarding formalities as required.
- Handle general correspondence, emails, and document management.
- Coordinate with internal departments for operational support.
Pay: ₹25,000.00 - ₹30,000.00 per month
Work Location: In person
