Hiring: Finance Executive – Accounts Receivable & Payable (UK Operations)
Location: Turbhe–Vashi, Navi Mumbai (On-site)
Working Hours: 12:00 PM – 9:00 PM / 1:00 PM – 10:00 PM IST (UK-aligned shift)
Experience: 4+ years in Accounts Receivable and/or Accounts Payable, ideally with UK client or UK-facing exposure
Employment Type: Full-time
About Keplin Global Services India Pvt. Ltd.
Keplin Global Services is a fast-growing company delivering end-to-end solutions across product sourcing, design, logistics, and brand development.
We are looking for a detail-oriented, hands-on finance professional to join our growing Navi Mumbai team and take ownership of our end-to-end Accounts Receivable and Accounts Payable operations for the UK business.
Role Overview
This is a combined, senior finance executive role bringing together our sales invoicing / Accounts Receivable function and our Accounts Payable function into a single position. You will own the full transactional finance cycle for our UK operations — from raising and submitting customer invoices through major UK retail portals, to processing supplier invoices and resolving three-way matching exceptions, to reconciling multi-currency bank accounts.
Much of the repetitive, high-volume work in this function — including routine AR chasing, commission calculations, and Bibby submission sheet preparation — is being automated. This role is for someone who thrives on the parts of the job that genuinely require human judgement: resolving portal submission issues, chasing down matching exceptions, querying credit notes with customers, and investigating reconciliation discrepancies. We need someone who can be trusted to own outcomes, not just process transactions.
You will work primarily in Xero and manage your workload through ClickUp, liaising daily with our UK-based finance team, customers, and suppliers.
Key Responsibilities
- Accounts Receivable & Sales Invoicing
Raise and manage sales invoices in Xero for UK retail and wholesale customers.
Submit invoices via major retail customer portals, including Morrisons, ASDA, Iceland, Costco, and Musgrave (or equivalent EDI/portal systems).
Prepare FOB journal entries.
Investigate, query, and resolve customer disputes on credit notes.
Prepare and issue customer statements.
Own AR exceptions and escalations once routine chasing has been automated — e.g. disputed invoices, portal rejections, and aged debt issues requiring direct customer follow-up.
Support Bibby invoice finance submissions, focusing on exception handling and query resolution rather than routine sheet preparation.
Record PO and non-PO invoices in Xero.
Perform three-way matching (Purchase Invoice / Purchase Order / Confirmation of Invoice) and investigate and resolve matching exceptions.
Process supplier payments in line with approval workflows.
Manage supplier onboarding, including documentation for the UnLoq facility.
Perform bank reconciliations across GBP, EUR, and USD accounts.
Investigate and resolve reconciliation discrepancies and exceptions in a timely manner.
Maintain accurate, audit-ready records in Xero at all times.
Manage day-to-day workload and task tracking through ClickUp.
Liaise directly with UK-based finance colleagues, customers, and suppliers.
Support month-end close activities relating to AR and AP.
Flag opportunities for further process improvement or automation.
Key Requirements
What We’re Looking For
- Hands-on, day-to-day working experience with Xero — this is non-negotiable, not just general “familiarity.”
- Demonstrated, specific experience raising and submitting invoices through UK retail customer portals (e.g. Morrisons, ASDA, Tesco, Iceland, Costco, Musgrave, or similar) — candidates must be able to speak to this in detail.
- Genuine experience across both Accounts Receivable and Accounts Payable — candidates with only one side of the ledger will not meet the bar for this role.
- Practical experience with three-way matching (PO / PI / CI) and resolving matching exceptions.
- Experience performing multi-currency bank reconciliations (GBP/EUR/USD or similar).
- High attention to detail and a track record of working in a high-accuracy, deadline-driven finance environment.
- Comfortable managing workload through a task management tool such as ClickUp.
- Strong written and verbal communication skills in English, sufficient for direct, daily contact with UK-based colleagues, customers, and suppliers.
- Willingness and ability to work UK-aligned shift hours from our Navi Mumbai office.
Preferred Experience
- Prior experience in FMCG, retail supply chain, or e-commerce accounting.
- Experience with invoice financing or trade finance facilities (e.g. Bibby, UnLoq, or similar).
- Bachelor’s degree in Commerce, Finance, or Accounting.
- A professional qualification (CA / CMA / ACCA, part-qualified or dropout) is a plus but is explicitly not required — this is an operational, transactional finance role rather than an audit or compliance role, and candidates should not be screened out for lacking a formal qualification if their hands-on AR/AP and portal experience is strong.
How to Apply
Apply now via this job post or send your CV to [email protected]
We encourage you to visit our website before applying:
https://keplin-group.com/
https://keplin-group.com/blog
If you’ve personally raised invoices through a retailer portal, chased down a stubborn reconciliation break, or fought a credit note dispute to resolution — and you want ownership of that work end-to-end — we’d love to hear from you.
Pay: From ₹500,000.00 per year
Benefits:
- Paid sick time
- Provident Fund
Application Question(s):
- Are you comfortable working in the 12:00 PM – 9:00 PM or 1:00 PM – 10:00 PM IST shift?
- Are you currently located in or able to commute daily to Turbhe–Vashi, Navi Mumbai?
- Do you have hands-on, day-to-day working experience using Xero (not just exposure or occasional use)?
- Have you personally raised and/or submitted sales invoices through a UK retail customer portal (e.g. Morrisons, ASDA, Tesco, Iceland, Costco, Musgrave, or a similar retailer EDI/portal system)?
- How many years of hands-on Accounts Receivable experience do you have (invoicing, credit notes, customer statements, collections)?
- How many years of hands-on Accounts Payable experience do you have (invoice processing, 3-way matching, supplier payments)?
- Do you have practical experience performing three-way matching (Purchase Order / Purchase Invoice / Confirmation of Invoice) and resolving matching exceptions?
- Do you have experience performing bank reconciliations across multiple currencies (e.g. GBP, EUR, USD)?
- Have you used ClickUp or a similar task/workflow management tool (e.g. Asana, Monday, Trello) to manage your own workload?
- How proficient are you in Microsoft Excel?
Work Location: In person
