Admin Executive
Job Summary
We are looking for an experienced and proactive Admin Executive to manage day-to-day administration, facility operations, vendors, housekeeping, security, and workplace-related requirements. The candidate should be able to independently handle routine administrative activities and coordinate with internal teams and external vendors.
Salary Range: Rs. 3,00,343/- to Rs. 3,24,920/- per annum (₹20,000 – ₹22,000 in hand after PF & Professional Tax, depending on skill set).
Key Responsibilities
- Manage day-to-day office, warehouse, and facility administration activities.
- Coordinate with housekeeping, security, maintenance, pantry, transport, and other service vendors.
- Monitor housekeeping and security staff performance and ensure proper deployment.
- Handle facility maintenance, repairs, and preventive maintenance activities.
- Coordinate with vendors for quotations, work orders, service schedules, and follow-ups.
- Maintain records of AMC, contracts, licenses, bills, invoices, and other administrative documents.
- Raise and track admin/facility-related requests and ensure timely closure.
- Monitor office and facility infrastructure, including electrical, plumbing, HVAC, DG, lifts, fire safety, etc.
- Support procurement of indirect materials, office supplies, consumables, and facility-related items.
- Maintain inventory of administrative and facility-related materials.
- Coordinate employee requirements related to seating, housekeeping, access, pantry, transportation, and other facilities.
- Assist in fire safety, emergency preparedness, and workplace safety activities.
- Coordinate with building management, MIDC/local authorities, and external agencies whenever required.
- Prepare basic MIS reports related to expenses, vendors, maintenance, and facility activities.
- Ensure compliance with company policies, safety standards, and administrative procedures.
- Identify facility issues proactively and coordinate for quick resolution.
Required Skills
- Good communication and coordination skills.
- Good knowledge of MS Excel, Word, and basic documentation.
- Vendor management and negotiation skills.
- Problem-solving and follow-up skills.
- Ability to manage multiple activities simultaneously.
- Basic understanding of facility maintenance and workplace administration.
- Good documentation and record-keeping skills.
- Ability to work independently and take ownership of assigned activities.
Qualification: Graduate in any discipline. Candidates with a degree/diploma in Administration, Facility Management, Operations, or a related field will be preferred.
Experience: Minimum 2 years of experience in Administration, Facility Management, Office Administration, or a similar role.
Number of Positions: 01 only required.
Key Competencies
- Ownership & Accountability
- Vendor Management
- Problem Solving
- Communication
- Time Management
- Coordination
- Attention to Detail
- Teamwork
Pay: ₹20,000.00 - ₹22,000.00 per month
Benefits:
- Health insurance
- Leave encashment
- Paid time off
- Provident Fund
Work Location: In person
