Job Description – Receptionist
Job Title: Receptionist
Department: Administration
Reporting To: HR & Administration Manager
Job Summary
The Receptionist is responsible for managing the front desk, welcoming visitors, handling incoming calls, and providing administrative support to ensure the smooth day-to-day operation of the office.
Key Responsibilities
- Greet and welcome visitors, clients, and employees in a professional manner.
- Answer, screen, and direct incoming phone calls.
- Maintain the visitor register and issue visitor passes as per company policy.
- Receive, sort, and distribute incoming mail, couriers, and deliveries.
- Coordinate outgoing couriers and maintain dispatch records.
- Keep the reception area clean, organized, and presentable.
- Schedule and manage meeting rooms for internal and external meetings.
- Provide administrative support, including filing, scanning, photocopying, and data entry.
- Maintain office contact lists and update employee directories.
- Assist HR with onboarding formalities and employee document collection when required.
- Coordinate with housekeeping and facility teams to ensure a pleasant office environment.
- Monitor and maintain office stationery and reception supplies.
- Handle basic inquiries from visitors and employees and direct them to the appropriate department.
- Perform any other administrative duties assigned by the management.
Qualifications
- Bachelor's degree or equivalent.
- 1–3 years of experience as a Receptionist, Front Office Executive, or in a similar role.
- Freshers with good communication skills may also apply.
Required Skills
- Excellent verbal and written communication skills.
- Pleasant personality with a professional appearance.
- Strong customer service and interpersonal skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Good organizational and multitasking abilities.
- Ability to work independently and maintain confidentiality.
Working Hours
10.00 am to 7.00 pm
Salary
As per company standards and experience.
Languages
Telugu, English, Hindi
Work Location: In person
