Summary
The Purchase Manager – SCM is responsible for overseeing and managing the hospital’s procurement activities for medical, surgical, pharmaceutical, and general supplies. This role ensures cost-effective purchasing while maintaining high - quality standards, ensuring uninterrupted supply, and complying with NABH guidelines and statutory requirements.
Functional Responsibilities
· Operations Management
1) You shall report to the Head of SCM / Vice President - Operations.
· Procurement Strategy & Planning
1) Develop and implement purchasing strategies aligned with hospital goals and budgets.
2) Forecast material requirements based on historical data, seasonal trends, and operational needs.
3) Establish procurement priorities for critical medical and pharmaceutical items.
· Vendor Development & Management
1) Identify, evaluate, and onboard vendors for various categories of supplies.
2) Maintain updated vendor credentials including licenses, GST details, and compliance documents.
3) Negotiate prices, credit terms, and contracts to achieve cost savings without compromising quality.
4) Monitor vendor performance and resolve supply or quality issues.
· Purchase Order & Contract Management
1) Approve and process purchase orders in the hospital ERP system.
2) Ensure all purchases are in line with hospital SOPs and NABH requirements.
3) Oversee timely order placement and follow-up for deliveries as per agreed timelines.
· Compliance & Quality Assurance
1) Ensure procurement processes adhere to NABH standards, Drugs & Cosmetics Act (for pharmaceuticals), and other relevant regulations.
2) Ensure traceability and documentation of all purchases for audit readiness.
3) Conduct periodic supplier audits to ensure quality and compliance.
· Coordination with Departments
1) Liaise with user departments to understand requirements and specifications.
2) Work closely with stores, pharmacy, biomedical engineering, and accounts teams for smooth procurement workflows.
3) Address urgent and emergency procurement needs promptly.
· Cost Control & Budget Management
1) Monitor market trends to identify opportunities for cost reduction.
2) Prepare and manage the procurement budget for all categories.
3) Minimize wastage through optimal purchase planning and stock control.
· Documentation, Reporting & Audit Support
1) Maintain accurate records of POs, vendor communications, and purchase history.
2) Generate periodic procurement reports for management review.
3) Ensure readiness for internal, external, and NABH audits by maintaining proper documentation.
Generic Responsibilities
· Job Knowledge: Proficient enough in both the Technical & Functional levels for the given role. Conceptual skills and understanding of Business model are utmost important. Shall know the practices in Industry widely followed from time to time.
· Quality Consciousness: Specific action is always aimed at improving quality of service, its processes and other activities associated with it.
· Cost Consciousness: Implementing Cost Control Measures and its monitoring.
· Others: To participate in all departmental training and quality initiative measures that is in practice across locations.
· To maintain ethical practices and diplomacy at all levels that we are dealing in our day-to-day transactions.
· Follow all the rules & regulations of the organization that are prevailing in practice from time to time.
· The Purchase Manager – SCM’S role is vital in maintaining a safe, clean, and functional environment, allowing healthcare professionals to focus on delivering high-quality patient care.
· Take ownership of all the duties that you are responsible for at your workplace.
In addition to the above mentioned duties and job functions any other assignment given by the immediate superior or the management will have to be carried out.
Pay: Up to ₹80,000.00 per month
Benefits:
- Food provided
- Health insurance
- Provident Fund
Work Location: In person
