We are seeking a proactive, trustworthy, and dynamic Office Assistant to support the CEO and oversee daily administrative operations at our veterinary hospital.
In this role, you will act as a key assistant to the CEO, handling high-priority administrative tasks, liaising with local government bodies, managing field errands, and assisting with pet services when needed.
If you are highly organised, comfortable working around animals, and excel at multitasking in a fast-paced environment, we would love to meet you.
Key Responsibilities :
Executive & Management Support
- Act as the primary administrative support to the management, handling scheduling, calendar management, and priority follow-ups.
- Prepare daily reports, coordinate communication, and assist in executive task execution.
Fieldwork & Government Liaising
- Handle local government paperwork, permits, license renewals, and municipal authority visits on behalf of the hospital.
- Coordinate and execute external errands, documentation pickup/delivery, and administrative site visits.
Pet Transport & Logistics
- Safely operate hospital vehicles (or designated transport) for pet pick-up and drop-off services on a need basis.
- Assist in safely loading, unloading, and transferring animals between pet parents and the medical facility.
Daily Office Operations
- Manage incoming phone calls, emails, and visitor inquiries professionally.
- Assist in cross-departmental coordination, inventory checks, and basic office record-keeping.
- Adapt quickly to shifting priorities and handle emergency errands or tasks as they arise.
Qualifications & Key Requirements
- Education: Graduation / Bachelor’s Degree in any discipline from a recognized university.
- Driving Credentials: Must hold a valid 2-wheeler and 4-wheeler driving license with a clean driving record and confident driving skills.
- Communication: Excellent verbal and written communication skills in English & Malayalam
- Animal Comfort: Must have a strong affinity and love for animals, with comfortable, safe handling of dogs and cats.
Desired Skills & Attributes
- Multitasking Ability: Capable of balancing desk administration, field errands, and driving tasks seamlessly.
- Punctuality & Reliability: Strong time-management skills and high integrity when handling official paperwork and finances.
- Problem-Solving: Professional demeanor when interacting with local authorities, clients, and team members.
Pay: ₹10,000.00 - ₹13,000.00 per month
Work Location: In person
