Reports To
Procurement Manager / Supply Chain Manager/Operations Manager
Job Summary
The Procurement Coordinator is responsible for coordinating purchasing activities, processing purchase requests, obtaining quotations, issuing purchase orders, tracking deliveries, maintaining supplier relationships, and ensuring timely availability of materials and services required for company operations. The role supports cost-effective procurement while maintaining quality standards and compliance with company policies.
Key ResponsibilitiesProcurement Operations
- Receive and review purchase requisitions from departments.
- Obtain competitive quotations from approved suppliers.
- Prepare comparative statements and recommend the best supplier based on price, quality, delivery, and service.
- Prepare and issue Purchase Orders (POs).
- Ensure procurement activities comply with company policies and procedures.
- Follow up on purchase order acknowledgements.
- Preparation of procurement plan for a minimum of three months and place purchase order locally as well as internationally
- Ensure minimum stock levels maintained all the times
- Ensure major purchases are from the approved suppliers
- Prequalification of supplier is required
- Comply ERP - Odoo software requirement on a daily basis
Supplier Coordination
- Maintain relationships with existing suppliers.
- Identify and evaluate new suppliers.
- Coordinate with suppliers regarding pricing, lead time, and delivery schedules.
- Resolve supplier issues related to delays, shortages, or quality concerns.
- Maintain an updated supplier database.
Delivery & Logistics
- Track purchase orders until delivery.
- Coordinate with logistics and warehouse teams to ensure timely receipt of materials.
- Monitor shipment schedules and communicate delays to concerned departments.
- Coordinate import documentation where applicable.
Inventory Support
- Coordinate with warehouse personnel regarding stock levels.
- Daily stock levels need to be communicated
- Ensure stock value is maintained as per the company directives
- Assist in maintaining minimum and maximum inventory levels.
- Support procurement planning to avoid stock shortages or excess inventory.
Documentation & Records
- Maintain procurement files and purchase records.
- Update procurement status reports.
- Ensure all procurement documentation is complete and properly filed.
- Assist during internal and external audits.
Cost Control
- Support negotiation for competitive pricing.
- Monitor market trends and pricing.
- Assist in identifying cost-saving opportunities.
- Ensure purchases remain within approved budgets.
Coordination
- Liaise with Engineering, Projects, Production, Finance, and Stores.
- Coordinate urgent purchases required for projects.
- Ensure timely communication among all stakeholders.
Qualifications
- Bachelor's Degree in Supply Chain Management, Engineering, Business Administration, Logistics, Commerce, or a related field.
- Professional certification (CIPS, CPSM, or equivalent) is an advantage.
Experience
- 2–5 years of procurement or purchasing experience.
- Experience in manufacturing, construction, engineering, or the LED/signage industry is preferred.
- Experience with ERP systems such as Odoo or similar.
Required Skills
- Strong negotiation skills.
- Vendor management.
- Purchase order processing.
- Cost analysis.
- Excellent communication skills.
- Strong organizational and coordination abilities.
- Time management.
- Problem-solving skills.
- Proficiency in Microsoft Excel, Word, and ERP software.
- Ability to work under pressure and meet deadlines.
Key Performance Indicators (KPIs)
- Purchase Order processing time.
- On-time procurement rate.
- Supplier on-time delivery performance.
- Cost savings achieved through negotiations.
- Number of emergency purchases.
- Purchase requisition-to-PO cycle time.
- Supplier response time.
- Procurement accuracy (PO errors).
- Percentage of purchases from approved vendors.
- Procurement documentation compliance.
- Inventory stock-out incidents due to procurement delays.
- Internal customer satisfaction.
Authority
- Obtain quotations from suppliers.
- Recommend supplier selection.
- Coordinate with all departments for procurement requirements.
- Escalate procurement risks and delays to management.
- Follow up with suppliers for timely delivery.
- Generate MIS reports as and when necessary
General Responsibilities
- Maintain confidentiality of procurement and commercial information.
- Comply with company policies, quality standards, and health and safety requirements.
- Continuously seek opportunities to improve procurement processes.
- Perform any other duties assigned by management from time to time.
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Paid sick time
Work Location: In person
