We are looking for candidates from the Food Industry. If he or she holding food industry experience specially dry fruit will be more fit for the role.
The Logistics Documentation Executive is responsible for managing end-to-end
documentation and coordination for export, import, High Seas Sale, and Merchant Trade
transactions. The role ensures timely execution of shipments, compliance with statutory and
customer requirements, effective coordination with internal and external stakeholders, and
accurate maintenance of shipping and regulatory records.
Key Responsibilities
Key Responsibilities
Export Operations
Prepare and issue sales contracts, shipment schedules, and export documentation in
accordance with customer requirements and applicable regulations.
Coordinate with customers to obtain order confirmations, shipping markings,
documentation approvals, and other shipment-related requirements.
Monitor shipment progress and ensure timely dispatch of original shipping documents
in line with agreed payment terms.
Respond to customer queries, follow up on outstanding payments, and assist in the
processing of marine insurance claims, where applicable.
Administer export incentive and authorization schemes, including EPCG, Advance
Authorization, DFIA, and RODTEP, ensuring timely applications and regulatory
compliance.
Ensure that all applicable advance payments are received from customers prior to
shipment.
Ensure all customers covered under credit terms are reported to the the credit insurance
provider in accordance with company policy.
Ensure marine insurance is obtained for every export shipment executed on CIF
(Cost, Insurance, and Freight) terms without exception.
Import Operations
Prepare purchase contracts and issue shipping instructions to suppliers in accordance
with purchase terms.
Coordinate with suppliers, Customs House Agents (CHA), freight forwarders, and
transporters to ensure timely customs clearance and delivery of shipments.
Monitor shipment status, verify shipping documentation, and coordinate supplier
payments in accordance with contractual payment terms.
Maintain and update import documentation, including Bill of Entry (BE) records and
related statutory documents.
Process import-related claims and verify CHA invoices before submission to the
Finance & Accounts department for payment.
Ensure that suppliers shipping goods on CNF (Cost and Freight) terms are informed
in a timely manner to arrange appropriate marine insurance coverage.
High Seas Sale & Merchant Trade Operations
Prepare and execute High Seas Sale and Merchant Trade contracts in compliance with
applicable regulatory and contractual requirements.
Coordinate with suppliers, customers, shipping lines, and logistics partners to ensure
seamless execution of transactions.
Monitor shipment progress, facilitate documentation flow, and provide regular status
updates to stakeholders.
Follow up on customer and supplier payments and ensure compliance with agreed
contractual terms.
Maintain accurate transaction records and ensure timely updating and closure of Bank
Bill of Entry (BE) records in accordance with regulatory requirements.
Compliance & Documentation
Ensure complete, accurate, and timely preparation of all logistics and shipping
documentation.
Maintain compliance with applicable export-import regulations, company policies,
and customer requirements.
Maintain organized records of all shipping, commercial, banking, and statutory
documents for audit and regulatory purposes.
Coordinate effectively with internal departments, banks, freight forwarders, Customs
House Agents, insurance providers, and customers to ensure smooth execution of
logistics operations.
Interested Candidate share your resume on +91 8652472004
Pay: ₹45,000.00 - ₹65,000.00 per month
Benefits:
- Paid time off
- Provident Fund
Work Location: In person
