Front Desk Executive
Location: New Delhi
Experience: 2–4 Years
Qualification: Graduate
Employment Type: Full-time
Job Summary
We are looking for a professional, organized, and customer-focused Front Desk Executive to manage the reception and administrative operations of our office. The ideal candidate should possess excellent communication and coordination skills, with the ability to handle visitors, meetings, facility management, and day-to-day office administration efficiently.
Key Responsibilities
- Welcome and assist visitors, clients, and guests with professionalism.
- Inform the concerned teams about visitors' arrivals.
- Manage incoming calls, emails, and walk-in inquiries.
- Coordinate refreshments for meetings and guests.
- Ensure the reception and waiting area remain clean, organized, and presentable.
- Coordinate with housekeeping for office upkeep.
- Check meeting stations and ensure availability of stationery, cameras, cables, and other required amenities.
- Schedule and allocate meeting stations as per business requirements.
- Set up Zoom/Microsoft Teams meetings and ensure AV equipment functions properly.
- Maintain and update master contact lists (clients, vendors, consultants, contractors).
- Maintain applicant records and related administrative data.
- Manage MCD car parking records and issue parking stickers.
- Maintain MIS for site visits and external client meetings.
- Oversee storage management and inventory.
- Manage procurement and stock of stationery, pantry supplies, and housekeeping materials.
- Ensure first aid kits are adequately stocked.
- Coordinate medical and fire emergency protocols, including half-yearly fire drills.
- Coordinate Annual Maintenance Contracts (AMCs) and verify related billings.
- Handle incoming and outgoing courier services and maintain courier MIS.
- Arrange cabs and travel support for employees attending meetings.
- Coordinate parking arrangements for clients, VIP guests, and new employees.
- Monitor office plant maintenance and upkeep.
Requirements
- Graduate in any discipline.
- 2–4 years of experience in Front Desk, Reception, or Office Administration.
- Excellent verbal and written communication skills.
- Good interpersonal and customer service skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, Outlook).
- Ability to coordinate with multiple teams and vendors effectively.
Preferred Skills
- Professional appearance and positive attitude.
- Strong attention to detail.
- Ability to work in a fast-paced environment.
- Good problem-solving and coordination skills.
If you are organized, proactive, and enjoy interacting with people while ensuring smooth office operations, we'd love to hear from you. Apply now!
Pay: ₹35,000.00 - ₹60,000.00 per month
Benefits:
- Flexible schedule
- Health insurance
- Provident Fund
Experience:
- Front desk: 2 years (Preferred)
Language:
Work Location: In person
