Qualification & Experience:
- MBA or Bachelor’s degree
- 3-5 years of experience in providing support at the executive level
Main Duties and Responsibilities:
- Manage and maintain MD’s schedules by highlighting critical activities and keeping the MD informed of the same
- Responsible for the calendar management, requiring interaction with both internal and external executives to coordinate a variety of complex executive meetings and activities
- Organize all details for executive travel and client visits, including flight, accommodation, visa & foreign exchange.
- Perform standard office procedures such as appointments, processing mails, answering the telephone etc
- Prepare reports, memos, letters, and other documents, as requested by the MD
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Open, sort, and distribute incoming correspondence, including faxes and email
- Greet visitors and determine whether they should be given access to the MD
- Prepare responses to correspondence containing routine inquiries
- Assist with the preparation of business presentations including text, overheads and electronic presentations.
- Maintain proper filing of records to facilitate an up to date filing system for speedy and efficient retrieval of documents within the MDs office.
- Co-ordinate meetings such as management meetings, board meetings and any other meetings involving the MD.
- Act as a link between the MD and the Functional Heads on various issues in terms of facilitating communication on arising areas of concern.
- Perform other related duties as required
Key Competencies:
Behavioral:
- Oral & written communication skills
- Effective listening skills
- Interpersonal Skills
- Time management skills
- Maturity and Professionalism
- Strong organization and planning skills
- High standards of ethics and confidentiality to handle sensitive information
Functional:
- Knowledge of administrative and clerical procedures and systems such as managing files and records, transcription, designing forms, and other office procedure
- Proficiency with office computer applications
- Good computer skills to make basic proposals and presentations and MIS
