Job Profile: Admin Head – Real Estate
Position Title: Admin Head / Administration Manager
Department: Administration & Facilities
Reporting To: Director /CEO/VP
Location: Mumbai / Kalyan
1. Position Overview
The Admin Head is responsible for overseeing and managing all administration, facility operations, office
management, site-level admin coordination, vendor management, and statutory support across all real
estate projects and corporate offices. The role ensures smooth day-to-day operations, cost-efficient
administration, and seamless coordination between sites, sales office, and corporate teams.
2. Key Responsibilities
A. Office & Site Administration
Oversee administrative operations at corporate office, sales office, and project sites.
Ensure availability of office supplies, utilities, and essential facilities.
Supervise housekeeping, security, front desk, and maintenance teams.
Maintain infrastructure, office equipment, and AMC contracts.
B. Project Site Coordination
Monitor admin requirements for construction sites—material movement, site security, labor
facilities, safety supplies, and housekeeping.
Ensure alignment of site admin activities with project timelines.
Coordinate with project managers, engineers, and contractors.
C. Vendor & Contract Management
Identify, negotiate, and finalize vendors for security, housekeeping, IT support, travel, and other
admin services.
Maintain vendor performance records and service-level agreements (SLAs).
Ensure timely renewal of contracts, licenses, and AMCs.
D. Facility Management
Oversee building maintenance, utility management (electricity, water), and essential services.
Ensure smooth functioning of lifts, fire systems, CCTV, DG sets, etc.
Implement facility upgrades and preventive maintenance schedules.
E. Compliance & Statutory Support
Coordinate with relevant authorities for licenses, approvals, and renewals (Shop &
Establishment, Fire NOC, CCTV compliance etc.).
Ensure adherence to RERA requirements for site facilities (when applicable).
Maintain documentation and compliance registers.
F. Travel, Transport & Logistics
Oversee travel management for employees, including bookings and itineraries.
Manage staff transport, vehicle allocation, fuel monitoring, and maintenance.
Supervise courier, dispatch, and logistics operations.
G. Administration Budgeting & Cost Control
Prepare annual admin budgets and ensure efficient cost management.
Monitor expenses, optimize admin costs, and reduce overheads.
Propose cost-saving initiatives for office & site administration.
H. Team Management
Lead and supervise admin executives, office boys, drivers, housekeeping teams, and security
staff.
Provide training, conduct performance reviews, and ensure workforce discipline.
Promote a culture of professionalism and accountability.
I. Health, Safety & Environment (HSE) Support
Ensure site and office safety guidelines are followed.
Monitor compliance with fire safety standards.
Coordinate with safety officers for audits and drills.
3. Required Skills & Competencies
Excellent leadership and people management skills.
Strong knowledge of real estate administration (office + site).
Negotiation and vendor management expertise.
Good understanding of compliance, statutory norms, and facility maintenance.
Strong planning, coordination, and problem-solving abilities.
Proficiency in MS Office and admin management systems.
4. Qualifications & Experience
Graduate or MBA in Administration/Operations Management preferred.
10–15 years of experience in administration, preferably in real estate, construction, or
infrastructure companies.
Experience managing multi-site operations and large facility teams.
Preferable Ex Service Man. Need self-motivated person, CTC : Open for suitable candidates
