Job Title
QUOTATION & PROPOSAL EXECUTIVE ( TECHNICAL )
Department
Sales & Marketing / Business Development
Reports To
Sales Manager / Business Development Manager
Job Summary
The Technical Proposal Executive is responsible for preparing accurate technical and commercial quotations, understanding customer requirements, coordinating with internal departments, and supporting the sales team from enquiry receipt to order completion. The role requires strong technical understanding, attention to detail, and effective communication to ensure timely submission of proposals and successful order execution.
Key Responsibilities
- Review customer enquiries, RFQs, and technical specifications.
- Understand customer requirements and ensure technical feasibility before preparing quotations.
- Prepare technical and commercial quotations using Microsoft Word and Excel.
- Develop detailed technical proposals, specifications, and compliance statements.
- Coordinate with engineering, production, and purchase teams for technical and commercial inputs.
- Ensure quotations are accurate, competitive, and submitted within the required timelines.
- Follow up with customers regarding submitted quotations and support order closure.
- Respond to customer queries and provide clarification on technical and commercial aspects.
- Prepare order files after receipt of Purchase Orders (POs).
- Coordinate post-order activities until successful order completion and delivery.
- Maintain quotation records, proposal documentation, and customer correspondence.
- Update quotation status, order tracking, and sales reports.
- Support the sales team in achieving business targets by providing timely proposal support.
Required Qualifications
- Diploma or Bachelor's Degree in Electrical, Electronics, Instrumentation, Mechanical Engineering, or a related discipline.
- Freshers with good technical knowledge or candidates with 1–2 years of relevant experience may apply.
Required Skills
- Proficiency in Microsoft Word and Excel.
- Ability to read and understand technical drawings, specifications, and customer enquiries.
- Strong written and verbal communication skills.
- Good analytical and problem-solving abilities.
- Excellent documentation and organizational skills.
- Ability to manage multiple enquiries simultaneously and meet deadlines.
- Basic knowledge of commercial terms, quotations, and order processing.
- Team player with a customer-focused approach.
Preferred Experience
- Experience in industrial instrumentation, calibration equipment, automation, electrical products, or process control systems.
- Familiarity with ERP/CRM software is an added advantage.
Key Performance Indicators (KPIs)
- Timely submission of quotations.
- Quotation accuracy and completeness.
- Quotation-to-order conversion rate.
- Customer response time.
- Order processing accuracy.
- Customer satisfaction and documentation quality.
Working Conditions
- Office-based role with regular interaction with customers and internal departments.
- Occasional customer meetings or technical discussions, if required.
Job Type: Full-time
Pay: ₹20,000.00 - ₹25,000.00 per month
Benefits:
Ability to commute/relocate:
- Maduravoyal, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)
Experience:
- total work: 1 year (Preferred)
Work Location: In person
