Events Specialist
Job Title: Events Specialist
Location: Gurgaon, Haryana
Department: Client Servicing & Event Operations
Employment Type: Full-Time
About the Role
We are seeking a highly organized and energetic Events Specialist to join our agency. The ideal candidate will be responsible for managing end-to-end execution of corporate events, conferences, product launches, exhibitions, roadshows, employee engagement programs, and brand activations. This role requires strong project management, vendor coordination, client servicing, budgeting, and on-ground execution skills to deliver exceptional event experiences.
Key Responsibilities
Event Planning & Execution
- Manage end-to-end execution of corporate events and brand experiences.
- Prepare event timelines, checklists, and execution plans.
- Coordinate venue bookings, event setup, branding, logistics, and on-ground activities.
- Conduct venue visits and ensure smooth event execution.
Client Coordination
- Act as a point of contact for clients and understand their requirements.
- Share regular project updates and ensure client expectations are met.
- Coordinate with internal teams to deliver projects on time.
Vendor Management
- Coordinate with vendors for fabrication, printing, branding, AV, production, logistics, and other event requirements.
- Collect quotations, negotiate costs, and ensure timely delivery.
- Monitor vendor quality and execution standards.
Budget & Commercial Management
- Prepare cost estimates and event budgets.
- Track expenses and ensure projects are delivered within approved budgets.
- Coordinate purchase orders, invoices, and vendor payments.
Event Operations
- Manage event setup, rehearsals, guest management, and dismantling activities.
- Coordinate with venue teams, vendors, and internal teams during events.
- Handle last-minute changes and resolve execution challenges.
Reporting & Documentation
- Maintain project trackers, vendor details, and event documentation.
- Prepare post-event reports and project closure documents.
- Capture learnings and improvements for future events.
Required Qualifications
- Graduate degree in Event Management, Marketing, Hospitality, Business Administration, or a related field.
- 3–6 years of experience in event management, experiential marketing, or an event agency.
- Experience handling corporate events and client projects.
Required Skills
- Event Planning & Execution
- Client Coordination
- Vendor Management
- Budget Management
- Production Coordination
- Strong Communication Skills
- Problem Solving Ability
- Time Management
- Attention to Detail
- Ability to handle multiple projects
Preferred Experience
- Experience with corporate events, conferences, exhibitions, and brand activations.
- Knowledge of event production, fabrication, branding, and logistics.
- Experience working with multiple vendors and teams.
- Willingness to travel for events when required.
Key Qualities
- Strong ownership and accountability
- Organised and detail-oriented
- Ability to work under pressure
- Positive attitude and team collaboration
- Good negotiation and coordination skills
What We Offer
- Opportunity to work on large-scale corporate events and brand experiences.
- Exposure to leading clients and creative projects.
- Growth opportunities in the event and experiential marketing industry.
- Collaborative and dynamic work environment.
Overview
· At Leroc, we're not just another agency – we're experienced creators who seamlessly bridge the gap between traditional advertising and digital innovation. For over two decades, we've been crafting bespoke brand experiences that transform how companies connect with their audiences, integrating cutting-edge design and strategic storytelling. Our distinctive approach goes beyond conventional marketing. We specialize in designing immersive brand experiences that span both online and offline platforms, leveraging our deep expertise in material design, advanced display technologies, and comprehensive end-to-end project execution. With an impressive track record of retaining major clients like LENOVO for 15 years and AMD for 20 years, we've proven our commitment to delivering exceptional, innovative solutions. What sets Leroc apart is our ability to bring concepts to life with remarkable precision. From intricate material mastery to advanced display solutions including touch screens and transparent displays, we transform brand visions into tangible, engaging experiences with up to 99% design accuracy. Our integrated ecosystem allows us to create holistic brand narratives that resonate across multiple touchpoints. Ready to elevate your brand experience? Connect with Leroc and discover how we can transform your brand's storytelling. Reach out today and let's create something extraordinary together.
Website https://www.leroc.in/
LinkedIn : Leroc: Overview | LinkedIn
YouTube : https://youtube.com/@leroccx
Please email your resume to [email protected]
Benefits:
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
