Accountant – Job Description
Job Title: Accountant
Department: Accounts
Reporting To: Management
Location: SRM Road Kaloor, Ernakulam, Kerala
Experience: 2–5 years
Employment Type: Full-time
Job Purpose
To support the day-to-day accounting activities of the company, maintain accurate financial records, monitor payments and expenses, and assist management with basic financial reports.
Key Responsibilities
1. Daily Accounting
§ Record daily sales, purchases, receipts and payments.
§ Maintain cash and bank transactions.
§ Enter expenses and maintain proper supporting documents.
§ Maintain customer and supplier ledgers.
§ Prepare and update outstanding payment lists.
2. Bank & Cash Management
§ Record bank transactions regularly.
§ Perform bank reconciliation.
§ Maintain petty cash records.
§ Check cash expenses and supporting bills.
§ Track customer payments and pending amounts.
3. Sales & Purchase Accounts
§ Enter sales invoices and purchase bills (Accuracy is a mandatory skill)
§ Verify invoice details, quantities and amounts.
§ Maintain supplier outstanding reports.
§ Coordinate with the sales and service teams regarding invoices and collections.
4. GST & Tax Support
§ Maintain GST-related purchase and sales records.
§ Prepare GST reports and returns.
§ Check GST details on invoices.
§ Maintain proper documentation for tax filing.
§ Coordinate with the external accountant/CA when required.
5. Payroll Support
· Assist in preparing monthly salary calculations.
· Maintain staff attendance and salary records.
· Record salary payments and other staff-related expenses.
6. Office Management
· Attend Calls, Check mails and visitors
· Classify leads, addons, new service and existing customer service.
· Job coordination and service follow up
· Job evaluation /Monitor Daily Staff Activity/ Work Entry Evaluation
· Work Order Management
· Staff Evaluation and Fundamental Hr Activities
· Arrange Stock to Site (Porter or by other means)
· Contact Customer to get feed back of Quality of Work, Staff Behaviour and Neatness of Work Site.
· Tools Management.
· Vehicle Management: Initiate Service, Pay Insurance, Pollution and Report any Fines or Penalties
· Monitor Local Material Purchasing Rate
· Stock Management (Stock Purchased, Stock in and Out, Stock Damaged, Stock Retun, Stand by Stock, Stock to Service)
· Maintain a Positive and Clean Office.
· Accommodation Management
· Contact Debtors who pay by instalment, Avoid Bad debt
· Service Initiative for Returned or Damaged Stocks from Site
· Working Time of staffs and Vehicle Fuel Cost on a Daily Basis.
· Customer Data Base
6. Monthly Reporting Prepare basic reports such as:
1. Monthly sales report (After Complete Accuracy Checking)
2. Reconciliated Purchase report (From GSTR 2B)
3. Expense report
4. Customer outstanding report
5. Supplier outstanding report
6. Cash/bank summary (Petty Cash Report, Current Account, Credit Cards Report, OD Report)
7. Profit & loss information
8. Monthly income and expense comparison
7. Documentation
Maintain bills, invoices, receipts and vouchers.
Organize accounting and work related documents systematically.
Ensure records are available for audit and tax purposes.
Required Skills
· Basic knowledge of accounting principles.
· Good knowledge of Excel.
· Knowledge of accounting software such as Vyapar, (will get training)
· Good knowledge of GST.
· Good numerical and analytical skills.
· Phone Etiquette (Professional, respectful behaviour with person in call)
· Attention to detail.
· Good communication and follow-up skills.
· Ability to maintain confidentiality.
· Willingness to learn.
· Preferred Qualification
· B.Com / M.Com / equivalent accounting qualification.
· GST knowledge
Key Performance Indicators (KPIs)
A Junior Accountant can be evaluated based on:
KPI Expected Performance
· Daily entries
· Completed on time
· Bank reconciliation
· Accurate and regular
· Invoice accuracy
· Minimal/no errors
· Outstanding follow-up
· Updated regularly
· Expense recording
· Complete with bills
· GST data
· Accurate and properly maintained
· Monthly reports
· Submitted on time
· Documentation
· Properly organized
· Career Progression
Accountant → Management
For a CCTV company, I would also add responsibility for tracking material purchases, installation/service invoices, technician expenses, customer advances, project-wise income & expenses, and pending collections. This makes the role much more useful to the operations team.
Pay: ₹14,395.80 - ₹30,000.00 per month
Work Location: In person
